Scheduled Hours

37.5

Position Summary

The Advancement Coordinator for the Grateful Patient and Faculty Engagement team is a critical role for the success of Medical Advancement development efforts, serving as the touchpoint for a broad range of daily activities, projects, and initiatives. This position requires great discretion in communicating with faculty, donors and/or volunteers, as well as handling confidential and sensitive information regarding prospects, donors, faculty, and staff.

Position responsibilities include high-level project management, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the gift officersâ™ ability to focus time and resources on direct fundraising.

Job Description

Project Management

• Serve as project manager for complex projects, as assigned. In coordination with other departments/teams, help manage activities related to Grateful Patient & Faculty Engagement proposals, deliverables, and gift officer portfolios.
• Manage ARCH data entry, extensive data mining and reporting projects.
• Manage daily and fund level gift reporting and partner with colleagues to oversee and monitor acknowledgments and tribute notifications, as needed.

Administrative

• Serve as the primary assistant to the Executive Director of Advancement, Grateful Patient and Faculty Engagement and four+ directors/sr. directors including management of calendar, telephone support, filing, scheduling meetings and general organizational support for the team(s).

Customer Service

• Ensure efficient and productive internal partnerships, build, and maintain strong relationships with administrative support professionals across the Medical School enterprise.
• Connect prospective donors or third-party organizers with the appropriate director or colleague.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Annual Giving, Business Interactions, Communication, Confidentiality, Database Software, Data Mining, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Interpersonal Interactions, Microsoft Office, Multitasking, Optimistic Attitude, Professional Etiquette, Project Management, Qualtrics, Scheduling, Sound Judgment, Taking Initiative, Teamwork, Telephone Communications, Time Management, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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