Finance and Administration Information Technology's Business Architecture Team is seeking a Project Portfolio & Operations Coordinator. This is a full-time (1.0 FTE),12-month, professional faculty position.
The Project Portfolio & Operations Coordinator is a key member of the Business Architecture team, responsible for managing administrative tasks related to ongoing projects within DFA IT. This role involves planning, coordination, data compilation and timely execution of tasks to maintain project timelines. Key responsibilities include: Building and maintaining strong partnerships across the institution by collaborating and communicating effectively ; Coordinating and executing tasks related to project deadlines including arranging project meetings with appropriate stakeholders and collecting important details regarding project objectives; Reporting and data analysis required to research and analyze project-related data, preparing reports and creating project-related documentation; Adaptability and flexibility is required for success in this position. The ability to pivot quickly, handle ambiguity and remain flexible in a fast-paced environment.
The Project Portfolio & Operations Coordinator works closely with project managers, business analysts, DFA IT leadership and representatives from various DFA departments. The day-to-day responsibilities ensure smooth project operations and successful outcomes within DFA IT.
While Corvallis Oregon is a great place to live, work, and play, there is the understanding that relocating for a job can be very disruptive. This position is flexible on the location of work but there will be times required to be on site for project needs.
OSU (Oregon State University) IT has a commitment to deliver data as a strategic working asset and to enable data informed decision making across OSU. DFA IT leaders and staff will lead by example and use data to inform decision making at all levels in the organization. Persons in technology roles are also expected to design systems with data portability in mind and work within enterprise architecture and privacy guidelines.
This position is an essential part of DFA IT, a team dedicated to supporting OSU and DFA functions, programs, and processes. DFA IT provides planning, IT solutions and critical information to meet the constantly evolving needs of a growing technology and communication ecosystem. Acting as a trusted partner, DFA IT aligns priorities with DFA, University Information and Technology and OSU's strategic plan to solve tough problems and prioritize and optimize work for the university. Learn more about DFA IT at: https://fa.oregonstate.edu/dfa-it
DFA IT has a deep commitment to and belief in the strength and value of diversity, equity, and inclusion (DEI) both throughout our team and as an intentional and active practice to advance the vision, mission, and strategic efforts of the entire university. As a member of the DFA IT community, the person in this position is expected to foster and promote the values of DEI and demonstrate a commitment to inclusive excellence in their work.
Typically requires Bachelor's degree in field related to program area. 3 years' experience providing administrative support to a program or office.
Requirements :
Bachelor's degree in communication, administration, management or related field.
Effective written and verbal communication skills, reaching audiences of differing technical and functional backgrounds
Demonstrated effectiveness in collaborating, communicating, and building relationships as a team member and with stakeholders who have various identities, cultural backgrounds, communication styles and expectations.
Three years of experience managing deadlines and prioritizing multiple assignments with attention to detail, often on tight timelines and under pressures.
Demonstrated ability to analyze complex issues and situations, identify alternative solutions, forecast consequences and recommend effective courses of action
Demonstrated ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace
Demonstrated leadership with ability to take initiative and work independently
Proficiency using Microsoft Office Suite or other similar applications
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Type:
This position works within a professional office environment with standard business hours (8 am to 5 pm weekdays) and may be expected at times to work after hours to complete projects and/or meet objectives. The position is open to hybrid work arrangements utilizing online team collaboration tools at supervisor's discretion. Occasional travel may be required.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon's natural wonders. Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state's Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon's leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State's impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension off...ices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon, State has a presence in every one of Oregon's 36 counties, with a statewide economic footprint of $2.06 billion. Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology. Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose - making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visit http://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.