The Grants and Contracts Manager is accountable for the end-to-end management and administration of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the designated portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.
Responsibilities:
Grants & Contracts Management
Advises and provides guidance on USG and other donor rules and regulations, including updates and revisions
Develops and negotiates grants and contractual documents
Problem-solve the complexities of contractual situations, common issues, or audit findings
Collaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterparts
Manages submission of prior approvals, waivers, extensions and all other critical contractual actions
Advises and communicates with project teams on requirements, timing, status and results of contractual actions
Ensures compliance with contractual requirements particularly in terms of reporting
Identifies and reviews components of required financial and programmatic reports for donor submission
Prepares for, and/or participates in audits.
Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.
Grant/Subgrant and Contractual Funds Management
Oversees, at a high level, funds for awards and subawards
Engages with sub-contractors/grantees to provide capacity building and support
Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
Facilitates work plan and budget development
Communicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management
Contractual Database Management
Manages contractual databases including JHU specific (e.g. COEUS, JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP), Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)
Navigates the databases to pull reports and key information for donors etc.
Works with JHURA and other stakeholders to problem-solve and refine systems
Manages submission process and maintain quality control
Communicates proactively with JHU and stakeholders and respond to questions
Training
Organizes and leads regular and need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
Provides onboarding for new staff
Continuous Improvement
Manages and refines Standard Operating Procedures (SOPs), manuals, templates, and other CMCD-managed reference materials
Develops process and system manuals, guides, and reference materials as needed
Procurements
Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego?s and JHU?s policies and procedures
Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings
Supervision
Provides coaching, guidance and mentorship to direct report(s) where needed
Sets targets and objectives for assigned area and delivers results
Grows team expertise to align with program and organizational direction while continually looking for ways to provide / enhance the value delivered
Leads a high-performing team and provides ongoing feedback and performance reviews
Tracks, monitors and effectively addresses and / or rewards performance of team members
Manages employees in compliance with all HR policies, procedures, guidelines
Shares knowledge, information, skills and subject matter expertise among the team and ensures the timely communication of issues while encouraging good working relationships with other functions / teams
Recruits for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals
Special Skills, Knowledge & Abilities:
Previous experience in sponsored project management, financial or cost management
Previous cost management experience with multi-office and multi-national international development organization
Previous experience working with international, non-profit organizations (>$10MM)
Extensive contractual and financial management experience, with at least ten years at a mid-management level, working with USAID and other international donor agencies
Knowledge of cost accounting methods and practices applicable to management of private and federal monies
Experience development of policies, procedures and systems relative to finance and accounting practices
Demonstrates leadership and management style that works in cooperation with others who represent a wide range of interests and needs
Experience with international, non-profit organizations (larger than $10M), as well as a multi-office, multi-national environment
Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
Comfortable with a team approach to management and the ability to manage several major activities simultaneously
Excellent general management skills particularly in facilitation, team building and coordination
Demonstrated ability to effectively manage several major activities simultaneously
Ability to work independently and possess excellent problem solving skills
Proficiency in MS Office, financial software applications and reporting packages
Experience with Cost Proposal preparation and management for USG RFPs and RFAs
Excellent written and verbal skills. Ability to diplomatically and politely protect the organization?s interests and desires while simultaneously maintaining excellent relationship with Client/Donor representatives
Ability to maintain excellent relationship with Jhpiego departments and project throughout the world
Previous experience with university relationships and university oversight
Ability to travel up to 20%, as needed
Minimum Qualifications
Bachelor's degree
Five years of related experience in sponsored research and/or financialpositions, preferably in an academic or medical setting. Two of thoseyears must include working in a lead or supervisory capacity withextensive supervisory responsibilities or high level, direct involvementin JHU grants and contracts leadership development training projects,serving as a recognized subject matter expert.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
7 or more years in similar position
Classified Title: Grants & Contracts Manager Job Posting Title (Working Title): Grants & Contract Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $87,076 $109,538 Commensurate with Experience Employee group: Full Time Schedule: Mon - Fri 8:30 AM - 5:00 PM Exempt Status: Exempt Location: Jhpiego Department name: 60000070-Contracts Management CMD Personnel area: Academic and Business Centers
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