The Department of Chemistry at Tufts University provides a supportive environment for undergraduate students, graduate students, and postdoctoral scholars to learn fundamentals, explore exciting topics in modern chemistry, and participate in cutting-edge research. The Department of Chemistry has garnered worldwide recognition as a leader in teaching and research. We offer students the facilities and research opportunities of a top-tier research institution, while retaining the student-centered training focus of a smaller institution.
What You'll Do
Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Administrative Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the department with students, staff, faculty, and other constituents. The Coordinator will:
Enter the payroll for hourly staff, undergraduate students, and temporary workers.
Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems, and preparing reimbursements.
Work with faculty to layout content to upload to our department website and digital lobby display.
Plan and coordinate meetings and special events, including contacting speakers, ordering lunch, and coordinating support for speakers and presenters.
May also coordinate programs and/or projects for the department.
What We're Looking For
Basic Requirements:
Knowledge and skills as typically acquired by a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience.
Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet, and database knowledge
Bookkeeping or accounting knowledge and excellent organizational and interpersonal skills
Very strong computer skills, ability, and willingness to learn multiple new software programs and systems
Website experience
Preferred Qualifications:
Prior grant experience
Strong accounting skills
Experience with web design software
Advanced knowledge of Adobe Professional
Database design, creation and maintenance experience
Special Work Schedule Requirements:
This is a hybrid position expected to be on campus at least 3-4 days each week.
Pay Range
Minimum $26.70, Midpoint $31.80, Maximum $36.80
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.
This is Tufts.
Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway).
Our employees light the way.
Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world.
At Tufts, the work you do matters. So do you.
Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most.
We’re all in on creating an anti-racist culture of belonging.
Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world.
An innovative university needs resourceful people who make things happen.
Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply.
See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/.
If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/
