Scheduled Hours

40

Position Summary

The Operations & Facilities Management Department at Washington University School of Medicine is committed to delivering a comprehensive range of services to support the medical campus.

We oversee maintenance and operations for 65 buildings, covering more than 11.1 million gross square feet of space. This includes the 11-story, 609,000-square-foot neuroscience research building, which houses one of the worldâ™s highest concentrations of neuroscientists. Our responsibilities include operational and administrative support, strategic planning, and project management.

Furthermore, as the School of Medicine continues to expand its presence both on and off campus in areas such as teaching, clinical care, and research, our team remains instrumental in ensuring the seamless delivery of clinical care, advancing research initiatives, and facilitating educational endeavors.

The successful candidate will provide strategic, operational, and logistical support within the Neuroscience Research Building (NRB). Responsibilities include coordinating operations and facilities management, managing environmental health and safety protocols, and overseeing equipment inventory, planning, and placement across research spaces. Additionally, the position will spearhead sustainability efforts in collaboration with the university's Green Labs Program, promoting energy-efficient practices and equipment use.

Job Description

Operations and Facilities Coordination

• Act as the primary liaison between the NRB's administrative team and lab research staff. Oversee equipment plans, inventory databases, and space utilization to ensure efficient operations.

Strategic Equipment Planning

• Lead the equipment planning and placement efforts for current and future NRB spaces, including approximately 48 new labs on the 4th and 5th floors.
• Develop and implement a WUSM-wide template for standardized equipment planning to support lab relocations and new lab setups.

Sustainability and Green Labs Management

• Coordinate with the universityâ™s sustainability office to manage the NRBâ™s Green Labs Program. Maintain the lab scorecard for sustainability metrics and provide recommendations for energy-efficient equipment options and protocols where applicable.

Project Management and Data Analytics

• Utilize Microsoft Office Suite to create and distribute infographics, reports, and presentations.
• Use Bluebeam Revu and Adobe Acrobat for plan markup and collaborative planning.
• Ensure accurate, up-to-date equipment functionality and placement records, including tailored dashboards to support research alignment and strategic recruiting efforts.

Stakeholder Communication and Collaboration

• Engage regularly with lab staff, focus groups, OFMD planning and activation teams, department heads, and executive leadership to communicate facility needs, align on sustainability initiatives, and manage research space strategies.
• Provide guidance to the environmental health and safety department, highlighting where lab environments may not meet established safety standards.

Supplementary Duties and Responsibilities

• Administrative support, including coordination with vendors, contractors, and event planning as needed.
• Work with executive leadership to establish operations and management guidelines and standards for the Cortex District (Cortex 1, 4444 Forest Park Parkway, 4240 Duncan Ave).

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on and off-campus locations

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand, or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Capital Projects, Construction Management, Creative Approaches, Customer Service, Microsoft Office, New Initiatives, Organizational Commitment, Organizing, Professional Integrity, Program Designing, Program Implementation, Public Health Education, Relationship Building, Self-Direction, Social Work, Strive for Excellence, Team Collaboration, Teamwork, Training Course Development

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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