Records Management Specialist II - Office of Advancement
The University of Alabama at Birmingham
The University of Alabama at Birmingham (UAB) seeks a Records Management Specialist II to work under minimal supervison, to document and maintain institutional or department records, often of a complex and confidential nature. This position receives records, reviews, and verifies appropriateness of documentation. It process charitable donation campus-wide, ensures those donations are correctly deposited and issues tax receipts to the donors. It will also assist in maintaining a current biographical database for the university.
This position will report to the Director of Gifts and Records Administration in the Office of Advancement.
Will offer a four day - ten hour/day work schedule after successful probationary period.
Key Duties, Primary Responsibilities:
This position is responsible for timely and accurate receiving, coding, entering, and receipting gifts and other non-gift revenue to the University.
Processes the deposits for the University and manages all procedures relating to gifts in the donor database (CRM Ellucian Advance) including cash and stock gifts, recurring gifts, matching gifts, and honor/memorial gifts.
Answers inquiries of a sensitive nature from internal and external donors.
May train other staff on new or modified processes and procedures, as needed.
Contribute to large scale data entry projects within a team or as an individual task owner.
Hourly Salary:$17.93 per hour.
Qualifications
Qualifications
Associates degree in related field
3 years of related experience
Work experience may substitute for education requirement
Knowledge, Skills, and Abilities:
Highly detail oriented.
Awareness of time management and deadlines.
Proficiency in computer literacy and basic business applications, such as Microsoft Office including Excel.
Excellent data entry skills, including speed and accuracy.
Basic knowledge of financial systems and processes.
Ability to learn and apply financial skills and concepts.
Ability to draft professional e-mails, memos, business letters, and reports.
Ability to communicate information clearly and effectively to other departments and donors.
Ability to effectively follow project management principles.
Ability to participate as part of a project team.
Possesses excellent oral and written communication skills.
Effective interpersonal skills.
UAB Benefits:
UAB offers a robust state-funded pension plan through the Alabama Teacher's Retirement System and additional RSA benefits. We also provide educational assistance for employees and their families, parental leave, and exclusive discounts on tickets for various cultural and entertainment events.Visit UAB's Benefits webpage at Benefits & Wellbeing for UAB Employees for a comprehensive list of eligible Benefits.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
:University
Job Category
:Clerical & Administrative
Organization
:181000000 Office of AVP Advancement Services
Employee Status
:Regular
Shift:Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager):Onsite
Known for its innovative and interdisciplinary approach to education at both the graduate and undergraduate levels, the University of Alabama at Birmingham, a part of the University of Alabama System, is an internationally renowned research university and academic medical center with more than $715 million in annual research funding and an economic impact on the state exceeding $12.1 billion a year. UAB is Alabama’s largest employer, with some 28,000 employees, and was named Forbes’ No. 1 Large Employer in the United States in 2021. UAB enrollment surpassed 21,500 for the fifth consecutive year in fall 2022. The university offers more than 180 degree programs in nine schools and one college. The pillars of UAB’s mission include education, research, innovation and economic development, community engagement and patient care. Learn more at www.uab.edu.
