Salary is commensurate with experience. Bonus potential based on Company performance.
Preferred Education:
4 Year Degree
We are seeking an experienced and detail-oriented Billing & Collections Analyst preferably with a background in the construction industry. The ideal candidate will manage the billing and collections process for various construction projects, ensuring timely and accurate invoicing and payment receipt. This position involves close coordination with project managers and other departments to ensure accurate progress billings, prompt follow-up for collections, and comprehensive documentation.
Key Responsibilities:
Preparation of Payment Applications:
Create and submit timely and accurate payment requisitions for construction projects, adhering to project-specific requirements, including schedules of values and any required supporting documentation.
Progress Billing Coordination:
Collaborate with project managers to establish and schedule timely progress billings, aligning with project milestones and ensuring that billing aligns with the project’s timeline and client requirements.
Retention Billing:
Prepare and process retention billings at the conclusion of each project in a timely manner, ensuring compliance with contractual terms and conditions.
Follow-Up on Collections:
Actively pursue and track outstanding payments to ensure timely receipt, following up on unpaid invoices, and providing regular status updates to management on collections activity and issues.
Documentation and Reporting:
Maintain thorough records of all billing and collections activities, and generate reports on project billing and collections status, retention balances, and accounts receivable aging.
Process all billings in Vista Viewpoint in a timely and accurate manner.
Customer and Internal Communication:
Interface with customers, project managers, and internal teams to address and resolve billing inquiries or disputes and ensure alignment on project financials.
Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
3+ years of billing and collections experience, preferably within the construction industry.
Familiarity with construction project documentation, including schedules of values, lien waivers, retention terms, and payment requisition forms.
Proficiency in billing and accounting software; Vista Viewpoint preferred.
Strong attention to detail and ability to manage multiple priorities and meeting deadlines.
Excellent communication and interpersonal skills for effective client and team coordination.
Ability to work independently as well as in a team environment, with a proactive and professional approach to issue resolution.
Founded originally in 1955 as the Maxson-Betts company, E.W. “Max” Maxson and his business partner established a foundation of assisting architects during the design phase of the project while faithfully executing the delivery and installation of the products as designed. The company originally sold just doors and windows but quickly added specialty products like rolling steel doors and loading dock equipment over the next 20 years. In 1976, Max sold his stock to his partner to form Maxson and Associates, Inc. in order to serve his architectural and general contractor clients better and create a path for succession. Max lead the company through continued growth until his retirement in 1988.
Since then, Maxson and Associates has continued to thrive under the leadership of Max’s son, Bill, expanding its offering into space management and life safety products that complement its traditional product offering while greatly increasing its service business. Maxson remains a partner to architects and interior designers as full service, knowledgeable product representatives, ensuring the careful execution of their design through dependable construction execution and teamwork with the Gen...eral Contractor. Every effort at Maxson is focused on a solid client experience, down to the day-to-day operation by the facility owner throughout the life cycle of the product. The options and capabilities offered today are unmatched by its competitors, and sets the Maxson team in a class of their own.
