The Construction Contract Administrators coordinate with UW-Madison's Division of Facilities Planning & Managment staff to prepare and oversee the issuance of contracts for architectural, engineering, surveying, and construction services to renovate existing facilities and build new ones. This role ensures that all contracts are properly executed and that necessary documents, such as insurance, bonds, and wage documentation, are filed with the University as required.
Working closely with construction Project Managers and Capital Budget personnel, the Construction Contract Administrator processes approved change orders and pay applications in accordance with University procedures, and monitors construction budgets using standard accounting and bookkeeping practices. The role also involves compiling and submitting regular reports on consultant and construction contract activities, and assisting in the timely processing of payments and legal documents related to contracts. Additionally, the Construction Contract Administrator coordinates daily office and departmental activities and disseminates information to staff, senior administrators, and public entities as appropriate.
Responsibilities:
Provides administrative oversight of all contractual agreements. Responsible for filing agreements and supporting documentation, activity reporting, and compliance with university policies and procedures.
25% Analyzes contracts to ensure compliance with contractual obligations, university policies, and regulations
35% Manages and performs contract entry into management system to ensure accuracy of contract terms and maintain internal controls
25% Reviews and modifies existing contracts for consistency and accuracy
15% Coordinates with stakeholders to develop consultant agreements and contracts for University construction services
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred Bachelor's Degree
Qualifications:
Required: - One (1) year of related professional experience in contract administration - Strong organizational skills to manage multiple tasks and deadlines efficiently - A focus on providing excellent customer service to stakeholders - Ability to work collaboratively with diverse teams and build positive working relationships
Preferred: - Experience in coordinating daily office and departmental activities and disseminating information to various stakeholders - Experience monitoring budgets using standard accounting and bookkeeping practices - Proficient in Microsoft Office Suite and construction management software - Certified Construction Contract Administrator (CCCA) certification - A working knowledge of applicable local, state, and federal laws, rules, regulations, procedures, and guidelines
Work Schedule:
Typical schedule: 7:45 am - 4:30 pm (Monday-Friday) Occasional night and weekend work may be needed.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $30.00 HOURLY Depending on Qualifications The starting salary for the position is $30 per hour but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.
Additional Information:
A criminal background check will be conducted on all finalists.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
We are committed to reducing bias in the recruitment process and utilize a redacted application process, which is the practice of removing personally identifiable information from application materials, before the screening of applicants begins. This may include, but is not limited to, name, gender, age, education, address, dates (such as graduation dates), photos, references, links to personal webpages, supervisor names, and/or citizenship.
How to Apply:
To begin the application process, click the "apply now" button.
Please submit a resume and cover letter. In your application materials, detail your experience as it pertains to this position.
Finalists will be asked to provide a list of at least three professional references with titles, emails, and phone numbers (including at least one supervisory reference). Note that references will not be contacted without your prior knowledge.
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond.
Join a world-class educational and research institution, located in one of America's best places to live and work. The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. As a public land-grant university and prolific research institution, our guiding principle is the Wisconsin Idea, a long-standing commitment to conducting outreach that contributes to a better future for our state, our nation, and the world.
In a survey of working Americans conducted by Forbes, UW?Madison ranked among the top 100 America’s Best Large Employers in 2022. Our location in Madison, Wisconsin, is consistently rated one of the best places to live in the United States. A variety of independent rankings place Madison among the best U.S. cities for livability, work-life balance, fitness, opportunities for women, best places to raise children, and other measures. We were also named one of the Best Universities for Commuters in 2021....
More than 24,000 faculty and staff work at our schools, colleges, and administrative units. Diversity is a source of strength, creativity, and innovation at UW–Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinions enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
