1. Manages special projects ranging from academic to financial from inception to completion, which requires quantitative analysis, independent research, and the proposal of resolutions or conclusions. Creates and envisions programmatic initiatives and communication strategies. 2. Designs and develops communications strategies for special projects. Develops and exercises a keen understanding of the multiple audiences and contributing University offices involved in a given project to ensure that individual communications are rolled out within a structure planned in advance and with appropriate communication among key stakeholders. 3. Envisions, creates and authors a wide variety of sensitive and high-level written materials. Serves as coordinator and executor for a range of internal and external committees. May participate in decisions regarding committee work. Advises panelists on precedents and prior actions. 4. Serves as Secretary for committee(s), manages informal and formal resolution processes and voluminous correspondence. 5. May supervise the work of project coordinator and administrative staff. 6. Serves as liaison to other departments on all communications. 7. Contributes to design, organization, and maintenance of department website. 8. May perform other duties as assigned.

Required Skill/ability 1:  Excellent organizational, interpersonal, and verbal and written communication skills. Demonstrated ability to interact professionally with all levels of faculty, administrators and staff. 

Required Skill/ability 2:  Excellent computer skills, demonstrated exceptional facility with word, excel, outlook suite, power point.  Ability to learn new applications and platforms.  Demonstrated strong analytical and critical thinking skills.

Required Skill/ability 3:  Ability to plan, organize, and manage a large volume of work and many different administrative tasks in a complex, fast-paced environment. Ability to engage in several tasks at the same time and ability to tolerate frequent interruptions in any one task and still execute it in a reasonable time frame. 

Required Skill/ability 4:  Ability to relate comfortably and knowledgeably to a wide range of individuals within YSM, the University, and across YNHHS. Strong service orientation. Strong attention to detail and accuracy. 

Required Skill/ability 5:  Demonstrated ability to anticipate challenges and identify opportunities for improvement, taking initiative to recommend, develop and implement effective solutions. Ability to assess project needs, prioritize tasks, and act decisively or escalate as appropriate, to proactively address issues ensuring smooth project execution and stakeholder satisfaction.

Preferred Education:  Experience with Visio. Experience supporting Sr Leadership (Director level and Up). 

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Project Administrator

University Job Title:  Project Manager, ACE

Preferred Education, Experience and Skills:  Experience with Visio. Experience supporting Sr Leadership (Director level and Up). 

Bachelor's Degree in a related field and four years of related work experience or an equivalent combination of education and experience.

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