Assists grants and contract staff while working independently on similar tasks and projects.
Research funding opportunities and bring them to the attention of colleagues.
Performs data entry and processing of various financial tasks using University systems and helps guide Financial Coordinator in assisting with those tasks.
Performs monthly account-related tasks, such as account projections, reconciling expenses and budgets, effort allocations and summaries for Faculty and Project Managers.
Performs assigned pre-sponsored-award proposal activities between researchers and University Research Administration.
Assists Business Operations Managers and other Financial Administrators with their assigned proposal activities.
Performs assigned post-award activities such as effort reporting, spending projections, cost allocations, equipment inventory, cost reconciliations, grant and account closing processes.
Maintains and follows up-to-date procedures and policies the University and Sponsored Award processes, and facilitates communication of procedures and policies to relevant stakeholders.
Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets and monthly reports.
Supports the timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration. Checks that all applications meet agency and University guidelines, published time tables, and deadlines.
Assists in post-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
Performs other related work as needed.
Preferred Qualifications
Experience:
Financial or accounting background, or related work experience.
Prior work with grants, contracts and other transactions awards with organizations like NIH and NSF.
Familiarity with CFR relevant to educational institutions.
Background in non-lab, non-clinical research environment beneficial.
Technical Skills or Knowledge:
Intermediate Microsoft Excel skills. Create pivot tables, create and investigate errors in formulae, familiarity with standard validation checks to ensure accuracy, etc.
Intermediate knowledge of creating and managing budgets and projections within Microsoft Excel or equivalent.
Intermediate knowledge of financial processes within an administrative environment.
Preferred Competencies
Strong organizational skills, balancing multiple tasks, deadlines and budgets.
Strong written and communication skills for communications with internal and external stakeholders.
Discreet with information pertaining to personnel and research-related activities.
Schedule and prioritize work within a fast-paced, deadline-driven environment.
Coordinate and delegate across multiple teams and projects on activities related to grants, contracts, and other areas of pre- and post-award financial administration.
Quickly adapt to new facets, processes and systems within pre- and post-sponsored award financial administration.
Working Conditions
Long stretches of time in front of a computer
Hybrid office/remote schedule; fully remote schedule an option.
Application Documents
Resume/CV (required)
Cover Letter (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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