This position will provide clerical support to departmental faculty mainly and various departmental programs.Â
Responsibilities:
Provide primary Outlook calendar management, phone coverage and receptionist duties for various OBGYN faculty members.
Meet with faculty on a weekly basis to provide updates on existing action items and to determine what additional support is needed.
Submit Qgenda requests for faculty.
Primary responsibilities for answering the phone line for the Section of Gynecologic Oncology; includes occasional coverage of the phone line for the department chair.
Respond to phone calls and emails in a timely and accurate manner.
Assist faculty with scanning and documentation of procedures and patient encounters to ensure accurate record keeping and billing.
Collect off-site operative and pathology reports and submit to the coding team for billing.
Assist with coordination of faculty needs for off-site locations.
Maintain lists and calendar reminders for off-site activities.
Coordinate car service for travel to and from off-site locations on an as-needed basis.
Transcribe clinical correspondence, business letters and compose correspondence as needed; includes processing of letters in Epic.
Ensure that licensure and DEA renewal forms are processed in a timely fashion; appropriately handle Medical Staff credentialing applications at UCM and other area hospitals for all section faculty.
Maintain professional society memberships and journal subscriptions.
Perform record keeping and file maintenance tasks such as gathering, printing, sorting, and filing materials and data, both paper and digital.
Clerical oversight of various department programs and meetings such as the Gynecologic Oncology weekly Tumor Board.
Cascade peer support.
Women-to-Women Program.
Perform clerical support such as making copies, scanning, sending faxes, taking meeting notes, maintenance of files office forms, correspondence and packages; deliver material throughout the campus and building.
Coordinate travel for faculty.
Process reimbursements and mileage for section faculty.
Maintain confidentiality and discretion at a high level at all times.
Other duties as assigned.
Competencies:
Communicate effectively in English, both orally and in writing required.
Work effectively with supervision and as a part of a team required.
Identify priorities; recognize and resolve or refer problems required.
Organization.
Initiative.
Collaboration.
Attention to detail.
Effective time management.
Education, Experience, or Certifications:
Education:
High school diploma or GED required.
Bachelor's degree preferred.â‚â‚
Experience:
Three or more years of administrative experience in healthcare, hospital, or clinical setting preferred.
Technical Knowledge or Skills:
Proficiency in Microsoft Office, including Outlook, Excel, Word and PowerPoint as well as Zoom and/or Microsoft Teams required.
Knowledge of Epic and Reference Manager.
Basic computer proficiency required.
Scheduling software proficiency preferred.
Pay Range:
$24.80 - $33.08 per hour
Required Documents:
Resume/CV
Cover Letter
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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