Responsible for managing the day to day finances. Ensures that budgets are set-up properly and adjustments are made timely. Â Provides specialized analysis and administration of the budget.
Prepares and advises on operational and/or capital budgets for all Facilities Services units. Provides analytical support for more complex budget projects. Analyzes budget estimates and proposals for completeness; accuracy; and conformance with established departmental and University procedures, regulations, and objectives.
Verify available funding for new contracts and contract changes. Reviews contractorsâ™ pay applications to ensure support documentation is sufficient and complies with contract terms, and Standard Operating Procedures. Identify and report any financial risk.Â
Fosters sound financial management of project budgets by conducting financial meetings with all stakeholders. Prepares weekly financial reports, which includes written variance explanations and risk analysis based on actual results and collaboration with clients. Recommend budget revisions, reallocations, and budget cuts to avoid or alleviate deficits.
Responsible for developing ad hoc reporting requests and monthly close activities such as ensuring contract encumbrances are accurate, and recharge fees are properly recorded, and appropriate journal entries are booked. Manage and oversee fees and assessments.
Fosters planning and resource allocation by developing benchmarking tools that are useful to analyze expenses and budgets.
Prepare updates and contributes to the maintenance of the Finance Policy and Procedure Manual.
Support finance team members with reporting tools as needed.
Provides analytical support for moderately complex budget projects. Analyzes budget estimates and proposals for completeness; accuracy; and conformance with established procedures, regulations, and organizational objectives.
Reports on variances between the approved budget and actual performance and recommends revised procedures.
Performs other related work as needed.
Preferred Qualifications
Education:
BS/BA Accounting, Finance, or relevant field of study.
MBA.
Experience:
Five years of progressive financial experience.
Financial and/or accounting experience in a university environment.
Experience in financial modeling.
Technical Knowledge or Skills:
High level of Business Objects knowledge.
Experience with e-Builder Project Management software.
Computer literate in Microsoft Word and other Microsoft Applications. Advanced in Microsoft Excel, which includes advance usage of pivot tables, v-lookups, macros etc.  Previous experience developing relational databases (i.e. Access).
Strong mathematical, analytical and problem-solving skills.
Highly organized and detail-oriented in order to track multiple open issues in a timely, efficient, and accurate manner.
Ability to be an analytical and critical thinker.
A capable and eager team-player willing to work well with others within a team oriented Finance team and demonstrates a professional and cooperative tone with team members and customers.
Ability to communicate, both verbally and written, with high level customers.
An ability to communicate a complex practice and issue at a practical level.
Must have initiative to question, identify, and improve processes/ practices.
Demonstrate ability to proactively provide innovative financial resources in order to assist customers in making sound financial decisions and resolve customer concerns and issues.
Must be able to provide accurate and timely information consistently.
Ability to work in a fast paced, high impact environment.Â
Resourceful, flexible and able to anticipate and resolve problems effectively and efficiently. A capacity for understanding the relationship of specific tasks to the broader operation of the administrative functions.
Excellent verbal and written communication skills, ability to communicate with clarity, tact, and courtesy, and demonstrate judgment and discretion in the sharing of sensitive information.
Strong customer service orientation and the ability to work effectively with a wide variety of constituents, and the ability to work independently without close supervision.
Familiarity with providing financial support for constructions projects, operations, utilities and general maintenance for facilities services in higher education.
Preferred Competencies
Decision quality and accountability.
Business acumen.
Performance and execution.
Partnership and collaboration.
Working Conditions
Ability to sit and stand for two to four hours.Â
Ability to use computers extensively for two to four hours.
Application Documents
Resume (Required)
 Cover Letter (Required)
List of References (Required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.
