Associate Director - CNPRC Administration & Operations Services (ADMIN MGR 2)

Job Summary

MGR234

The Associate Director of Administration and Operations serves as the Chief Administrative Officer and is accountable for directing the operational, financial, grants management, and facility management activities at the California National Primate Research Center (CNPRC).Oversee the operations of the Center including Business & Financial Services, Grant and Contracts Services, HR Services, IT Services, Material Management Services, Employee Health & Safety Services, Public Information Relations & Outreach, and shared responsibility for the oversight Public Safety Services with UCD Police Department. The incumbent is expected to help lead and implement the strategic direction and vision of the CNPRC through establishing operational goals and objectives of the assigned areas of responsibilities at the CNPRC and in collaboration with the other members of the leadership, including the Director. The Associate Director of Administration and Operations assumes delegated authority in decision making with in assigned areas of responsibilities across the Center on behalf of the Director. The annual operating budget is approximately $50M per year, and a workforce of 350 faculty, academic appointees, staff, and students involved with CNPRC activities. On behalf of the CNPRC Director, the incumbent will lead and coordinate the administrative needs of the Center. The Associate Director of Administration and Operations represents the CNPRC, along with the CNPRC Director, at the National Primate Research Centers Directors' meetings. The incumbent plays a key role with the Director, other Associate Directors, and Unit Leaders in the development and execution of short- and long-range program planning for the CNPRC and systematically monitors and prioritizes goals to achieve the CNPRC's mission and vision. The Associate Director of Administration and Operations plays a key role in future planning and business enhancement of all activities involving nonhuman primate research at the CNPRC. Specific responsibilities include: Lead and coordinate the development of long-term and short-term strategic business plans with academic leaders within the UC system and NIH; program management and oversight, financial analyses, and strategy formulation supporting Core Scientist/faculty driven programs; contract negotiations with sponsors and strategic partners; contract processing and management; providing direction to and ensuring integrity and quality of service within assigned areas of responsibilities; interfacing and ensuring compliance with federal grants and contracts; collaborating with academic institutions and other strategic partners; management, oversight, and coordination of facilities and business development. The Associate Director of Administration and Operations will utilize communication strategies to ensure effective information exchange between the Center and Office of Research, academic departments, and the larger institution. The Associate Director of Administration and Operations will develop policies and procedures affecting a wide range of administrative activities; review and disseminate UC policy and procedure governing these activities; interpret Federal, State, not-for-profit and private sector sponsor agency guidelines and requirements for grants and contracts administration; coordinate the preparation of the NIH base grant five-year renewal application, construction/renovation grant proposals, and annual progress reports.

Apply By Date

By December 1, 2024 at 11:59p

Department Overview

The incumbent in this position will work and interact with all levels of the UC Davis Campus, including Deans and Vice Chancellors, the Chancellor's Office, UCD Central services entities, representing UC Davis at the global and national level with other universities and institutions, business leaders, and within the NIH National Primate Research Centers network. The incumbent will have delegated authority to handle and resolve management of CNPRC governance/advisory committees in collaboration with the Director, including the National Science Advisory Board, CNPRC Research Advisory Committee, and Management Committee. The delegated responsibility includes, but is not limited to, oversight of meeting preparations; assuring meeting minutes are drafted for review and approval by committees; and identification and follow up on strategic and big picture action items resulting from meetings and establishing timelines for such actions as appropriate. The CNPRC at UC Davis is an Organized Research Unit under the direction of the Office of Research that conducts interdisciplinary research programs on significant human health problems where nonhuman primates is the animal of choice. In addition to its major efforts in the area of research, the CNPRC is also committed to both UC Davis and NIH missions of teaching and service.

Minimum Qualifications

• Bachelor's in Business and Finance and/or Organization and Operations Management.
• Experience (10+ years) in providing progressive leadership and experience in a high-level administrative role similar to a Chief Operations/Administrative Officer within a large and complex Organized Research Unit/Organization with experience in business operations management of a large portfolio of public and private grants and contracts, facilities operations and health and safety management.
• Five+ years of professional senior level experience in grants and contracts administration (includes compliance oversight of both post/pre awards and business development with the private sector) with a high-level emphasis on experience leading a research business department with a strong background in program management, grant writing, finance, and strategic planning and organizational management.
• Demonstrated skills and abilities to lead, inspire, and supervise direct reports and set the strategic direction for departmental staff within the Administration and Operation Unit Services. This includes having team building skills demonstrated through past performance to effectively recruit, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, and build effective service-oriented, team environment.
• Project management skills to take complex, significant projects from conception to fruition in a timely and effective manner with a focus on strategic planning and program evaluation skills to effectively provide sound recommendations, continually examine systems, and develop or revise to accommodate changing requirements.
• Extensive knowledge of laws, regulations, and policies related to research compliance such as OMB Circulars A-110, A-122 (or A-21) A-133 and the NIH and NSF Grants Policy Statement.

Preferred Qualifications

• Master's degree in Business Administration.
• Extensive experience with federal contracts and variety of funding agencies such as the National Institutes of Health, National Science Foundation, among others.
• Experience in financial forecasting and in the development and use of sophisticated tools and financial models to monitor funds, make projections, and design management reports.
• Senior-level management experience to analyze big picture and complex information or problems in an objective transparent manner and derive logical conclusions to provide a sound basis for making decisions and establishing priorities, selecting appropriate courses of action for pursuit or recommendations to others, and to resolve conflicts.
• Interpersonal and communication skills to interact with diverse groups and individuals clearly and effectively, secure and/or provide information to clarify situations, resolve problems, and communicate policy decisions.
• Proven ability to lead a changing organization, including building a team, developing initiatives and implementing improvements to drive the underlying strategy with great success.
• Knowledge of and skills to implement principles of performance management, multiculturalism and diversity, coaching skills to enhance staff contributions to the organization's mission.

POSITION INFORMATION

• Position Full Salary Range: $116,300.00 - $254,700.00 annually
• Salary Frequency: Monthly
• Salary Grade: Grade 27
• UC Job Title: ADMIN MGR 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift Hours: Manager will advise
• Location: Primate Ctr (CNPRC)
• Union Representation: Non-Represented (PPSM)
• Benefits Eligible: Yes, full benefits
• Hybrid/Remote/Onsite: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Incumbent must be willing to work in an administrative management function within assigned areas of responsibilities in an animal research environment that is BioSafety Level (BSL) 2+ and 3 conditions where nonhuman primates may be either naturally or experimentally infected with potentially hazardous diseases such as HIV, SIV, or Herpes B virus. Measles vaccination or proof of illness required. This position is subject to Medical Surveillance procedures and review in accordance with Federal and State Laws and Regulations and University Policy..Employee shall participate in required preventative medical and medical monitoring programs which may include blood tests, immunizations, TB screening, Blood borne and Airborne Pathogen training, etc., and are provided to meet Federal, State, and University requirements. Work irregular shifts, including weekends, holidays, and evenings occasionally and on short notice. Must be available on call outside of business operational hours to respond to and/or resolve emergencies or disruption to services that can impact the CNPRC. Occasional travel between CNPRC and other NPRCs nationally, and travel on the main UCD campus for meetings and training. California National Primate Research Center employees are directly or indirectly engaged in the performance of work on Federal or State contracts and grants as well as periodically come into contact with controlled substances; and are expected to abide by the UC Policy on Substance Abuse, the Federal Drug-Free Workplace Act of 1988, and the State Drug-Free Workplace Act of 1990.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

#LI-DNI


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=73959&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





Copyright 2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-6e7a7780e07a2347ba504f60f032bcad

Return to Search Results