Drafts, negotiates, and comments upon routine research-related contracts, including confidentiality, data use and material transfer agreements.
Acts as part of the Contracts Team, to independently manage various agreement types from initiation to completion/execution in a timely, efficient, and thorough manner.
Communicates clearly and consistently with stakeholders during the negotiation process.
Works closely and collaboratively with University Leadership to support faculty and various University needs and priorities.
Has delegated authorization to sign agreements on behalf of the University under delegations authorized by the Associate Vice President for Research Administration.
Applies basic knowledge of contracting and related processes for all sponsored projects/portfolio assigned to this position.Â
Demonstrated understanding of university research environment and policies.
The individual is a member of a Team and must contribute to the team effort, as needed. This might involve assisting colleagues to ensure timely campus service to departments, units, and sponsors, as needed and to perform backup duties during staff vacations or sick leaves.
Interacts with faculty and administrative staff at the University, as well as individuals at companies and other institutions regarding assigned agreement/contract types.
Ensures completeness and accuracy in contracting and coordinates any internal controls prior to the submission of documents to awarding agency.
Provides faculty and administrators with application preparation, analyzing possible solutions to problems that arise using standard procedures. Reviews, interprets, and negotiates contract and grant terms to determine compliance and/or conflict with federal regulations and procedures.
With moderate level of guidance and direction, helps to obtain sponsor approvals for major changes to project work scope, etc. Transmits proposals and manages post award administration, gathers and submits closeout documentation, and maintains records. Ensures completeness and accuracy and coordinates any internal controls prior to the submission of documents to awarding agency.
Performs other related work as needed.
Preferred Qualifications
Education:
Law degree.
Experience:
Law degree, paralegal, University Administration or legal experience.
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Technical Skills or Knowledge:
Proven ability to grasp complex legal and business issues.
Proven ability to work effectively in support of business development and/or research administration and technology transfer professionals.
Familiarity with intellectual property concepts and federal laws and regulations as they pertain to academic research.
Knowledge of academic research principles and research integrity policy (Conflict of Interest, IRB, IACUC, etc.) a plus.
Knowledge of intellectual property law (copyright, patent).
Working knowledge of and experience applying regulatory requirements regarding research data and privacy, including HIPAA and GDPR as applied to research.
Comfortable with scientific concepts and terminology; able to understand the significance of various agreement terms in view of the nature of the materials/confidential information to be transferred and proposed research.
Preferred Competencies
Excellent collaboration skills with a strong customer focused approach.
Must possess strong reading and analytical abilities and be detail oriented and organized.
Excellent verbal and written communication skills.
Demonstrated maturity and sensitivity to the needs of multiple constituencies in a complex academic environment.
Prioritize and meet deadlines and adhere to University policies, raising questions when necessary.
Self-motivated and able to work independently with strong administrative/problem solving skills.
High level of creativity, energy, integrity, thoughtful judgment and problem solving, decision-making, and teamwork.
Learn new skills, take on new challenges, and ability to effectively interact and collaborate with all levels of university administrators and faculty members.
Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations on a daily basis.
Use standard office equipment.
Occasional travel.
Application Documents
Resume/CV (required)
Cover Letter (preferred)
References Contact Information (3)(preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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