1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned. 

Required Skill/ability 1:  Highly organized with a professional, yet accessible, demeanor to represent the Dean independently with tact and discretion. Demonstrated skills in writing, proofreading, and verbal communications.

Required Skill/ability 2:  Proven accuracy and attention to detail, as well proactive anticipation of executive needs and ability to work independently, efficiently, and effectively to meet tight deadlines.

Required Skill/ability 3:  Proven ability to handle sensitive situations and highly confidential information with tact, discretion, and diplomacy.

Required Skill/ability 4:  Ability to manage priorities, handle and initiate multiple projects, problem solve, and exercise good judgment in a dynamic environment.

Required Skill/ability 5:  Ability to work independently and exercise sound judgment. Ability to prioritize and solve problems. Excellent project management skills. Ability to manage people effectively.

Preferred Education:  Master's degree in public administration, management or a related field. Previous experience with high-level support for Senior-level Executives. Knowledge of higher education academic and advancement/fundraising structures, processes, and protocols. Previous experience with management and supervision of office staff. Knowledge of Yale University faculty policies and procedures.

Work Week:  Standard (M-F equal number of hours per day)

Posting Position Title:  Senior Executive Assistant

University Job Title:  Sr. Executive Assistant

Preferred Education, Experience and Skills:  Master's degree in public administration, management or a related field. Previous experience with high-level support for Senior-level Executives. Knowledge of higher education academic and advancement/fundraising structures, processes, and protocols. Previous experience with management and supervision of office staff. Knowledge of Yale University faculty policies and procedures.

Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.

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