The Assistant is responsible for providing administrative support to one Senior Director and two Assistant Directors. This position supports Planned Giving (PG) prospect pipeline building, overall team prospect management and inquiries, collaboration reporting with other business units, and marketing. In addition, it involves coordinating and tracking numerous activities and reports for the PG Team and assisting in the management of a variety of programs. Candidates should have a working knowledge of Excel and familiarity or interest in financial and legal matters relating to charitable giving and estate planning. Responsible for assisting the entire Division with reaching financial goals. Reports to Senior Director and two Assistant Directors of Planned Giving.

The onboarding of this role will include a comprehensive training process which includes completion of online modules, shadowing colleagues, as well as hands-on learning experiences throughout the first calendar year in the role.

Embody Dana-Farber?s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

This position is considered hybrid, 2-3 days in the office at 10 Brookline Place, Brookline, MA each week. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

APPLICATION REQUIREMENTS: 

Resume and cover letter required with application submission. If you wish to disclose your personal pronouns, please include them within your resume and cover letter submission.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

• Develop a strong working knowledge of ClearView fundraising database, JasperSoft, PG Calc, Excel, and other management information and tracking systems used by the Division of Philanthropy;
• Respond to calls and emails from donors, prospects, and inquiries at large: determine the urgency of the situation. Suggest appropriate response and inform supervisor when the situation merits his/her attention.
• Assist Senior Director and Assistant Directors with DFS stewardship, Planned Giving Module data input and prospect management, including scheduling visits, prospect pool clean-up and reassignments, and coordinating follow-up material, including proposals, welcome packets and acknowledgements;
• Assist Assistant Director in team-wide prospect pool clean up
• Assist Assistant Director with managing PG inbox and 1-800 number phone inquiries and assist in assigning prospects to PG colleagues;
• Track website and Annual Giving Online inquiries; work with Assistant Director to triage inquiries to PG colleagues;
• Assist Senior Director and Assistant Directors with PG Goals and Division-wide collaboration;
• Assist Senior Director with privately held securities program;
• Track Planned Giving collaboration with other business units and report on results quarterly;
• Assist in coordination and triage of assignments from Planned Giving survey or other future surveys
• Assist with planning and implementing PG?s annual marketing calendar, which includes print, email, digital advertising, social media, and website marketing;
• Work on a variety of marketing related projects, including contract fulfillment, managing mailing lists requests, donor story coordination, invoicing, tracking and coding;
• Assist with reporting and analyzing results from marketing and website activity, as well as inquiries we receive through other Business Units to gauge best practices and inform marketing strategy;
• Assist in the planning and execution of various Planned Giving internal and external meetings (in person or virtual) including cultivation events;
• Assist in maintaining relationships with Campaign, Research, Philanthropy Communications, and IS teams. Assist in coordinating quarterly meetings and open projects;
• Assist with planned giving training to all new staff
• Manage travel arrangements for out-of-state donor visits and conferences, which can include booking and confirming flights and accommodations;
• Process checks in coordination with Gift Processing and office protocols;
• Compose, type and mail/fax/scan correspondence, memos, and reports;
• Compile and submit expense reports;
• Maintain confidentiality regarding donor information;
• Assist on any donor and program projects as needed;
• Responsible for assisting the entire department, including other business units, to reach financial goals.
• Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, volunteers, and senior staff and confidential information.

SUPERVISORY RESPONSIBILITIES:

N/A

High School Diploma or equivalent required. Associate/Bachelor?s degree preferred. No experience required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Attention to detail is a must. Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Strong organizational skills and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills and competency in Microsoft Office Suite products is absolutely necessary. High degree of confidentiality must always be exercised. Interest in data-analytics, financial reporting and/or charitable estate planning is preferred.

This position will evaluate current programs and create and execute approved plans to expand and diversify the donors and participants for the events assigned in order to broaden our donor base and create even more inclusive events. Experience with diverse donors is a plus.

PATIENT CONTACT:

No.

WORKING CONDITIONS:

This position is considered hybrid, 2-3 days onsite at 10 Brookline Place, Brookline, MA each week. Some evening and weekend work is required.

DIVISION OF PHILANTHROPY INCLUSION, DIVERSITY, & EQUITY COMMITMENT STATEMENT:

We?re stronger together. In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity of every individual within our community. Our collective voices - donors, volunteers, staff, and patients alike - allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values.

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks? vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance.  Dana-Farber offers a variety of personal, professional, and leadership development opportunities to all members of its workforce through Institutional programming. Division of Philanthropy offers 75+ specialized professional development sessions designed for staff each year through its in-house learning program, the Center for Advancement Training.*

**All benefits subject to Institute changes

We?re hiring! Learn more about working in the Division of Philanthropy and view all open positions.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong.  As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff.  Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEOC Poster