Scheduled Hours

37.5

Position Summary

Coordinates daily activities of the Career Center, administrative tasks and front desk responsibilities, computer support, file management, work study employees, and assists with implementing strategic plans. Answers career questions from current law students, alumni, and employers, and acts as a liaison with student and alumni volunteers. Responsible for technical data management, including data and project management platforms.

Job Description

Data Coordination & Management

• One of the key people in the management of databases and the customization of databases.
• Responsible for training the office on the most efficient use of databases including Symplicity, ACT and Asana to maximize the effectiveness for successful employment outcomes and employer outreach.
• Manages systems for job postings to provide students and employers with immediate and efficient access.
• Oversees work study students to manage over 200 job postings per week and implement strategies to increase the job postings.
• Utilizes other database applications such as Excel or Access when necessary.
• Defines and captures information, analyzes data, turns analysis into information that can be used to assist with marketing and research efforts as well as reporting.
• Implements systems for efficiency and accuracy.

Manage/Coordinate Special Programs and Projects

• Employee is responsible for the reciprocity and job posting exchange programs which includes maintaining agreements with other law schools, acquiring and granting reciprocity assistance from other law school career services offices.

Front Desk Management

• First point of contact and face of the Center. Effective customer service and a high level of professionalism is essential to the success of the office. 
• Employee must have deep knowledge of the law school and career questions. 
• Employee must answer substantive questions from students, employers, and alumni to create a more efficient process (and allow the Career Strategists more time for more complicated questions). 
• Must effectively multi-task front desk responsibilities and ensure that all front desk clerical functions are being completed by work study students, including clerical, telephone, complicated scheduling for approximately eight individuals, data entry, presentation preparation, training, workshop support, mass mailings, word processing, the Centerâ™s inbox which includes a high level of knowledge to answer accurately. 
• Implements systems for efficiency and accuracy. 
• Implements and maintains an accurate, consistent, efficient, and easily understood electronic and hard copy filing system.

Accounting and Budgeting

• Coordinates Center accounts payable, check requisitions, business-related forms, and communications with business services, maintain accurate records, and prepare reports. This includes accounts payable for large scale programs such as the Summer Public Interest Program and the Post-Graduate Program. 
• Implements systems for efficiency and accuracy.

Job Postings

• Updates job postings on Symplicity database and other databases as necessary.
• Coordinates research and ensure that job postings are maintained and meet goal levels set, ensure that current job posting resources are checked consistently.
• Identifies new sources of job postings, efficiently utilize work study students as necessary and train them to accurately and effectively complete job postings.
• Assists with dissemination of job postings, maintains data on job postings, and ensures follow up with employers.
• Implements systems for efficiency and accuracy.

Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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