Public Education Specialist (PUBL EDUC SPEC 2)

Job Summary

Human Services, a department within UC Davis Continuing and Professional Education, provides continuing education and professional development programs for the human services workforce throughout California. Within UC Davis Human Services, the Title IV-E Education Program provides specialized professional education and monetary support to undergraduate and graduate students who intend to pursue or continue a social work career in the field of public child welfare. In partnership with the California Department of Social Services (CDSS), UC Davis Human Services has responsibility for administering this program for the 10 schools of social work in the Northern, Bay Area and Central regions of the state.

Under the direct supervision of the Title IV-E Program Supervisor, this position is responsible for support, logistics and implementation of Human Services programs and events and will help develop administrative processes and structures for the new UC Davis site of the Title IV-E program. Develop and adhere to project procedures to ensure achievement of contract deliverables, goals and budget. Provide overall management for contract-related projects and events. Plan logistics of events, conferences, convenings and meetings, including project management, fiscal responsibility for the event and overseeing instructor/consultant compensation, facilities and catering. Provide on-site and virtual support for meetings, conferences, events and special programs. Assist with development of new projects and related program policies, procedures, documents, forms and surveys. Provide high-quality customer service and effective communication with program partners; manage email and telephone communication with schools and contract partners, ensuring timely response and follow-up. Support a variety of projects as directed, which may include planning and scheduling of meetings, notetaking, and development of meeting agendas, documents, and record keeping/tracking systems. Participate in unit and department-wide meetings and committees. Assist with gathering and compiling program data and creating reports.

Apply By Date

10/1/2024 at 11:59pm

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Project management experience, including experience organizing and scheduling complex projects, conferences and events, both in-person and virtual.
• Experience with online meeting and event applications to support virtual, hybrid and live-streaming needs, such as Zoom for remote events and meetings, and YouTube for live streaming and on-demand viewing.
• Experience working in a team and establishing positive working relationships with people from diverse backgrounds. Interpersonal, oral and written communication skills to interact professionally and effectively in person, on the telephone, online and via email.
• Experience drafting, editing and producing correspondence, reports, forms and presentations. Experience with Microsoft Office (Word, Excel, PowerPoint).
• Experience developing and managing a project budget and using online financial systems to accurately document expenses.
• Analytical skills to identify issues, compare data, and develop goals or plans for resolution and implementation.
• Organizational and time management skills to manage, track, and work on multiple and simultaneous complex tasks.

Preferred Qualifications

• Knowledge of Zoom Events, YouTube Studio, or comparable virtual event and networking platform solutions
• Knowledge of Eventbrite, Qualtrics or comparable attendee management systems
• Knowledge of Airtable, Smartsheet or comparable project management systems
• Knowledge of the field of human services..

Key Responsibilities

• 75% - PROGRAM MANAGEMENT/LOGISTICS/FISCAL
• 15% - COMMUNICATIONS AND RELATIONSHIP MANAGEMENT
• 10% - DATA MANAGEMENT AND ANALYSIS

Department Overview

UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre-college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community-facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

Position Information

• Salary or Pay Range: $24.19/hr. - $43.44/hr. (Budgeted salary range $24.19/hr.-$33.81/hr. Placement in range commensurate with experience.)
• Salary Frequency: Bi-Weekly
• Salary Grade: 18
• UC Job Title: PUBL EDUC SPEC 2
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Fixed
• Shift Hours: Manager will advise
• Location: Davis - This position may be eligible for hybrid remote work arrangements
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Must be able to lift 25 lbs. with or without accommodations.

Work Environment

• Work in a hybrid environment with partial in-office or in person and partially remote work.
• Compliance with UC Davis COVID-19 vaccine policy is required.
• Valid CA driver's license required. Occasional evening work may be needed.
• Overnight and out of town travel may be required.
• Work in an area where there is heavy foot traffic, noise from conversations and telephones, extensive daily uses of telephones and computers.
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit:https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=72856&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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