Guangzhou, China
Berkeley, California
St. Louis, Missouri
Chattanooga, Tennessee
Los Angeles, California
Mount Pleasant, Michigan
Posted: 18-Sep-24
Location: Fairfax, VA, Virginia
Salary: Open
Internal Number: 10001701
Department: Col of Engineering and Computing
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 03
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The department's mission is to provide an innovative approach to technology in achieving the academic excellence and high-quality services to all its constituents including visitors, chair and faculty, current and prospective students through sound administrative team support. The department?s objectives are offering Computer Science programs at undergraduate, graduate and doctoral level of studies.
About the Position:
The Administrative Specialist provides HR, payroll, clerical and administrative support. This position reports directly to, and supports, the Computer Science (CS) Office Manager. Additional responsibilities include but are not limited to: serving as liaison with other administrative offices of the School and the University, interacting with departmental faculty, and assisting with organizing various events sponsored by the department. The individual in this position represents the department in a professional manner and acts as a resource regarding the university and department?s rules and regulations, policies and procedures.
Responsibilities:
HR and Payroll
- Processes and submits all necessary paperwork to Human Resources (HR) for hiring of Graduate Teaching Assistant (GTA), Graduate Research Assistant (GRA), Undergraduate Teaching Assistant (UTA), Student Wage, Affiliate, and Wage positions, according to the equal employment opportunity guidelines and human resources rules, regulations, policies, and procedures;
- Processes, monitors, and approves all online and/or manually submitted time sheets for GTA, GRA, UTA, Student Wage, and Wage employees;
- Ensures that records are consistently updated, neat, properly filed and confidentially maintained; and
- Acts as trouble shooter and problem solver for all TA related payroll and HR matters.
GTA Hiring Coordinator
- Assists with faculty GTA coordinator to process and submit all necessary paperwork to CEC HR Liaison for student wage, wage, and graduate teaching assistants; and
- Maintains office hours booking page and assigns office hours location to GTAs and Graduate Wage students.
Department Communication
- Maintains department Outlook calendars;
- Answers phones and direct inquiries to appropriate personnel. Acts as backup telecom coordinator;
- Orders and disseminates parking passes to adjunct faculty and visitors as needed;
- Assists with maintaining the department conference room calendar. Manages room requests and arranges for conference rooms outside the departments control on behalf of faculty;
- Issues electronic registration overrides for students on behalf of faculty. Handles student questions and directs students appropriately; and
- Disseminates mail, manages work orders with Work Control, maintains copy machines and printers, proctors reservations and performs additional tasks to assist with the smooth operation of the department.
Maintain department equipment records
- Serves as department liaison for the annual fixed asset inventory; and
- Maintains thorough and up-to-date records on department-owned equipment. Surpluses old and out of date equipment.
Award Coordinator
- Processes, submits, and monitors all necessary paperwork for scholarships, awards, and honorariums per GMU rules, regulations, policies, and procedures; and
- Acts as trouble shooter and problem solver for all related award matters.
Required Qualifications:
- High school diploma or equivalent;
- Demonstrated experience with office software (particularly Microsoft Word and Excel) and email applications; and
- Prior experience effectively identifying and addressing problems.
Ability to:
- Manage multiple tasks simultaneously;
- Assess problems and recommend solutions or solution procedures;
- Initiate policies and procedures which are beneficial to the department;
- Demonstrated interpersonal and communication skills (both written and verbal), and ability to effectively coordinate and communicate with other offices within the university;
- Advanced customer service skills;
- Ability to work effectively with a wide range of constituencies in a diverse community; and
- Proficient computer skills, including knowledge of Microsoft Office suite, Internet, and e-mail, including ability to use and maintain databases.
Preferred Qualifications:
- Bachelor?s degree in related field;
- Human resources experience;
- Experience in higher education; and
- Familiarity with University CT-Banner system.
Instructions to Applicants:
For full consideration, applicants must apply for Administrative Specialist at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Review of applications will continue until the position is filled.
Posting Open Date: September 17, 2024
For Full Consideration, Apply by: October 1, 2024
Open Until Filled: Yes
About the College:
The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master?s and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architecture, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.
About the University and the Region:
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.
About the Future:
In conjunction with Amazon?s decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university?s exciting initiatives are the launch of the Institute for Digital Innovation-a university think tank and incubator to serve the digital economy-and the expansion of Mason Square, home to its Arlington facilities. In 2025, Fuse, a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of the-art classrooms, labs, and collaborative spaces. It will also include retail space and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university?s already leading national position in computing and related areas.