GENERAL STATEMENT OF RESPONSIBILITIES:

Provide administrative assistance and support to the Vice President of Student Services and Enrollment Management (SSEM) and guidance to SSEM support staff.

EXAMPLES OF DUTIES:

1. Provide administrative support to and assist in project management for the Vice President of SSEM and the SSEM division.
2. Work closely with the Associate Vice President of Human Resources, as well as Deans and other "direct reports" to the Vice President, in preparing reports and ensuring execution of collective bargaining agreement contractual requirements.
3. Coordinate projects and reports generated by the office, such as medical withdrawals, account appeals, CORI/SORI forms, emergency grant applications, financial aid advances. Ensures timely response and correspondence with requests.
4. Conduct research and prepare reports using the College's student information system.
5. Exercise discretion in handling confidential information offered by students, faculty, and staff; make referrals to appropriate sources.
6. Maintain confidential files and review material for placement in archives.
7. Schedule various meetings such as staff, division, retention and enrollment management.
8. Keep personnel data current in preparation for re-appointments, change of rank/grade, and performance evaluations for all full-time and part-time unit professional staff, and all non-unit professionals.
9. Prepare appropriate letters for the recommendation of tenure, reappointment, sabbatical and change of grade for professional staff.
10. Work occasional evening and weekend hours as necessary to support division events.
11. Other duties, as assigned.

MINIMUM QUALIFICATIONS:

1. Bachelor's degree from an accredited higher education institution plus 3 years of successful, progressive, administrative support experience.
2. High level of competence in using Microsoft Office Suite, SharePoint, Jenzabar (or other similar Student Information System), Zoom, and other communication and data analysis software.
3. Enthusiasm for working effectively with a diverse population of students, administrators, faculty and the public.
4. Experience preparing reports using relational databases.
5. High standard for delivery of exceptional customer service.
6. Experience working within a collective bargaining environment.
7. Ability to work independently and as a team member.
8. Effective time management and organization skills and ability to meet deadlines.
9. Effective interpersonal communication skills
10. Ability to work in a sensitive, confidential environment.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION:  Annual Salary Range of $70,000-$78,000, dependent upon qualifications. Full-time, Non-unit Professional Position. Includes participation in a comprehensive employee benefits program including option for membership in the Massachusetts State Employees' Retirement System. 

APPLICATION DEADLINE:  October 7, 2024

Please visit our website at www.capecod.edu  for information on Cape Cod Community College.

This appointment is subject to the FY2025 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies.  The College prohibits sexual harassment, including sexual violence.  Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

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About Cape Cod Community College

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.

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