About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

POSITION SUMMARY                                                                     

The Human Resource Specialist is responsible for supporting all the stages of the employment life-cycle. This position will focus on providing support in a number of Human Resource functions which include onboarding, recruitment, HRIS, payroll, compliance, HR employee records and reporting. This position will also be responsible to perform general office duties which include but are not limited to: answering phones, responding to emails, greeting visitors. The Human Resource Specialist will be an integral part in sustaining effective and efficient operations of the College’s Human Resource department.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

• Serves as the initial point of contact for all questions and inquiries made to the Human Resource department. This includes answering frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc. Must use independent and creative thinking skills to identify more complex questions and refer to appropriate senior-level HR staff or management.

• Monitors the Human Resources email account on a daily basis and responds to email inquiries or refers complex questions to appropriate senior-level HR staff or management.

• Provide administrative support to the Human Resource department which includes general office support.

• Maintain confidential, accurate and up-to-date human resource personnel files, records, and documentation which includes ensuring that all I-9 documents are accurately maintained and complete in accordance with federal regulations.

• Perform periodic audits of employee files and other related records to ensure that all required data documents are collected, stored, archived and destroyed appropriately to ensure that compliance is maintained.

• Performs all Human Resource transactional duties into the HRIS system while maintaining accurate recordkeeping within appropriate processing deadlines.

• Collaborate closely with payroll to ensure timely submission and accurate processing of payroll changes, maintaining a streamlined communication channel.

• Ensure the Human Resource webpage is updated at the direction of senior-level HR staff.

• Provide other HR systems support by assigning/monitoring Title IX/NYS Sexual Harassment training as well as prepare completion reports by division.

• Support the recruitment function by posting job openings (both internally and externally), schedule and coordinate interviews, assigns diversity training of committee members, conduct background checks, tracking open positions all at the direction of senior-level HR staff.

• Initiates the onboarding process within the HRIS system and monitor new hires to ensure all paperwork is completed. This includes the completion of the I-9 form and background check as well as providing the new employees with all appropriate materials including benefit information and compliance documents.

• Facilitate and schedule orientation of new employees including new faculty orientation.

• Schedule and complete exit interviews with employees that leave the college.

• Prepare and maintain HR materials such as new hire packets, employee handbook, general HR forms

• Provide support with the annual performance assessment process by reviewing and tracking incoming performance appraisals forms.

• Update the college’s organizational charts to reflect reporting structure changes.

• Assist with planning and execution of special events such as benefits open enrollment, college-wide meetings, employee recognition events, health/wellness events, holiday parties, retirement celebrations and commencement.

• Coordinate employee engagement initiatives such as Coffee & Connect and monthly lunch and learn series.

• Work with the Department on completing a monthly newsletter: highlighting employees, various benefits, and events happening on campus or in Human Resources.

• Assist the Department in processing invoices and tracking the budget.

• Assist the Manager of Human Resources and AVP of Human Resources with special projects as needed.

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.

• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.

• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.

• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.

• Demonstrates excellent work attendance, reliability and work ethic.

• Attends and actively participates in required meetings and training sessions.

• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.

• Must complete all required federal, state, institution and department trainings.

• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.

• Performs a variety of related duties as assigned.

QUALIFICATIONS  

• Bachelor’s degree or equivalent relevant professional experience required. 

• 2+ years of professional experience.

• Excellent oral and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent time management, organizational skills and attention to detail.

• Excellent customer service skills.

• Ability to multi-task and meet deadlines under pressure.

• High proficiency with Microsoft Office Suite or related software.

• High attention to detail and accuracy.

• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Experience with Workday is preferred.

Additional Information:

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:  

• Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee's unit.

• Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.

• Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.

• Promotes open communication across Le Moyne's community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded) 
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package 

Pay Range:  $24.50 - $27.00 per hour

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references

About Le Moyne College

Le Moyne College, Syracuse, New York, is one of 28 Catholic, Jesuit colleges and universities in the United States, Le Moyne was the first to open as a co-educational institution. Since its founding in 1946, the College has modeled and strengthened the 476-year-old Jesuit tradition. Today, Le Moyne enrolls approximately 2,785 undergraduate and 534 graduate students from 33 states and 35 countries. Our MIssion:Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.For information about us, please visit http://www.lemoyne.edu.

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