Vice Chancellor/Chief Facilities Executive

Date Opened: 9/9/2024 08:00:00 AM
Filing Deadline: 10/11/2024
Salary: $23,297.75 - $28,861.83/mo; $279,573.00 - $346,341.96/yr (based on a full-time 12-mo position)
Job Type: Unranked

Special Note
This position is designated as a Senior Administrative Position (see Help Topics on Welcome Page for additional details).

Definition

Serves as the executive responsible for all aspects of the District's Facilities Planning and Development Division including effective oversight of capital construction projects funded by bond measures and other sources and technical direction over college facilities management activities.

Typical Duties

Provides executive direction, vision, and leadership over strategic and long-range planning and ongoing operational activities of the District's Facilities Planning and Development Division which includes:

Capital Construction and Improvement Projects: Planning and assessment, architectural design, EIR process and tracking, engineering and constructability reviews, cost estimating, construction management, DSA interface, procurement of furniture equipment, and technology, scheduling, and close out processing.

Sustainability/Utilities: Assessment of sustainability choices; collaboration on the District's sustainability strategy; implementation of sustainability technologies and operations; and compliance with environmental regulations.

Real Estate and Assets Management: Selection, acquisition, lease, management, and disposition of real estate assets; space utilization analysis.

Ancillary Business and Support Services: Contract management and administration; procurement, process management; finance and audit; risk management; environmental health and safety including ADA compliance, and control and reporting systems.

Business and Community Relations: Facilities-related industry, governmental, and community outreach; media relations; and internal and external public relations.

College Facilities Management: Technical direction of college building maintenance and repair, alterations and improvements, landscape and grounds management, sustainability, energy management, space utilization, standards, and federal, state, and regulatory compliance.

Establishes, implements, and monitors short-range and long-range project goals, budgets, schedules, progress, and strategies.

Directs, oversees, and evaluates the performance of the program management team, college project managers, consultants, contractors, and department personnel.

Provides policy recommendations, technical assistance, and information to the Board of Trustees, executive management, and others on capital and facilities management program and project status and issues needing attention, evaluation, resolution, and decisions.

Integrates operations and drives collaboration among the program manager and college program managers, District operational units, consultants, and contractors.

Evaluates organizational structure, policies, and procedures and implements changes as needed; insures all elements of the operation are consistent with best practices.

Ensures all design and construction meets quality standards and expectations.

Monitors capital and operating budgets and insures compliance with all relevant policies and procedures.

Confers with the General Counsel and outside construction counsels on the resolution of claims, legal cases, and other disputes arising from the District's facilities management and bond programs.

Ensures Division compliance with District policy and procedures and applicable local, state, and federal laws and regulations

Represents the District in meetings, hearings, and conferences with contractors; representatives from public agencies, regulatory agencies, legislative bodies, business organizations and community groups; and the public.

Performs related duties as assigned.

Distinguishing Characteristics

A Vice Chancellor/Chief Facilities Executive is the executive responsible for all aspects of the District's Facilities Planning and Development Division including oversight of the capital construction program funded by bond measures and other sources, and technical direction of college facilities management activities.

An Associate Vice Chancellor of Facilities Planning and Sustainability assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the business affairs of the department involving non-bond funded projects and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

An Associate Vice Chancellor of Capital Construction assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the District's bond capital construction program and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

Supervision

General direction is received from the Chancellor or his/her designee. General supervision is exercised over the Bond Program Manager and College Program Managers and administrative, supervisory, professional, technical, and clerical staff assigned to the Facilities Planning and Development Division.

Class Qualifications

Knowledge of:

Principles and practices of architecture and engineering as applied to the design and construction of a variety of capital construction projects

Principles, methods, and practices of facilities management

Principles of program management and control

Principles of real estate and assets management

Sustainability strategies, technologies, and outcomes

Local, State, and Federal laws and regulations pertinent to facilities planning, design, and construction; maintenance and operations; and environmental protection

Principles of business law, contract law, and public contracting

Funding mechanisms and sources of funding for higher education facilities projects

Culture, structure, and decision-making processes in higher education

Capabilities of management information systems related to facilities management and construction

Leadership and relationship management skills

Principles of business management and public administration

Principles of financial planning and expenditure control

Principles of human resources management and labor relations

Principles of supervision, team building, professional development, and training

Principles of public and community relations

Ability to:



Formulate a clear organizational vision and operational goals and objectives for the management of the District's facilities management and bond-funded capital construction programs

Administer and direct a multifaceted and complex facilities management and capital construction program through a combination of program managers, consultants, contractors, and staff

Drive and implement change and continuous improvement to meet organizational goals

Create a culture which is collaborative, transparent, accountable, decisive, and poised to seize opportunities to advance quality, customer service, and performance

Establish and implement a comprehensive program of reporting and communication

Develop and implement the operating policies required to achieve goals and objectives

Evaluate program operations and personnel

Analyze and express difficult concepts in oral and written communications

Maintain high levels of professional integrity, judgement, and commitment

Anticipate conditions, plan ahead, and establish priorities and meet schedules

React independently and promptly to situations and events

Recognize the critical elements of problems, develop and evaluate data, and determine solutions and make sound recommendations

Prepare and present effective oral and written communications, presentations, and reports

Integrate technology into business decisions and operations

Effectively collaborate, influence, and gain confidence of District officials and leadership groups in a shared governance environment

Successfully navigate and thrive in a multi-institution context through persuasion, consensus, and effective communication

Foster trust and confidence; earn support from internal and external constituencies

Work effectively with individuals from diverse communities and cultures; possess cross-cultural communication skills and multicultural competency

Stimulate teamwork and promote cohesiveness to achieve District goals

Establish and maintain effective working relationships with a diverse pool of industry representatives, officials of public and private organizations, staff, and the public

Effectively utilize management information systems and software in the performance of duties

Effectively communicate highly technical information concisely and in understandable terms

Travel to locations within and outside the District

Entrance Qualifications

Education and Experience:

A bachelor's degree from a recognized college or university preferably with a major in engineering, architecture, facilities management, construction management, or related field. An advanced degree in one of the aforementioned fields is highly desirable.

One or more of the following certifications is highly desirable:

A valid Certificate of Registration as a Professional Engineer by the California State Board of Registration of Civil and Professional Engineers, or

A valid Certified Construction Manager (CCM) credential by the Construction Manager Certification Institute (CMCI), or

A valid Certification of Project Management Professionals (PMPs) or Program Management Professionals (PMPs) by the Project Management Institute, or

A valid Certificate of Registration as a licensed architect by the California State Board of Architectural Examiners

AND

Ten years of recent, full-time, paid experience in a senior management position with responsibilities for directing the strategic, technical, and administrative functions of multiple capital construction projects of $100 million or more. Related experience with a public educational institution is highly desirable.

Special:

Travel to locations within and outside the District is required.

Possession of a valid Class C California driver's license must be obtained within 10 days of establishing residency in the State of California

Benefits

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• 19 paid holidays per year.
• 24 Vacation days annually. May accrue up to 400 hours.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

Selection Process
A selection process will be administered for this senior administrative position which may consist of a training experience evaluation and/or technical oral interview. Candidates who have been found qualified through this process will be placed on an unranked eligibility list.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.


To apply, visit https://www.jobapscloud.com/LACCD/sup/bulpreview.asp?R1=24&R2=1002&R3=001






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