Administrative Assistant/IEWBC (UEC) California State University, San Bernardino
Job No: 542078 Work type: Auxiliary Categories: Excluded, Administrative, At-Will, Temporary, Part Time
About University Enterprises Corporation at CSUSB
(This is not a state position)
University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Position Summary
Temporary, Part Time, Non-Benefitted position through 12/31/2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
Salary: $16.00-$19.00 per hour.
Location: Off campus. IEWBC Offices located in the cities of Riverside and San Bernardino.
Work Schedule
19 hours per week. Typically Monday through Friday within the hours of 8:00AM-5:00PM. Some evenings and weekends may be required.
First Review Deadline This position will remain open until filled.
Typical Activities
Under minimal supervision of the IEWBC Director, the Administrative Assistant will work independently to:
Answer phones, route calls, and take messages
Set appointments for consultants
Call clients the day before their appointments to remind & confirm who they are seeing and the time and date of appointment.
Check emails for online appointment requests
Assist with trainings, workshops and event planning
Updating mailing lists, internal staff databases, and statistical information
Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts
Assist in execution of traditional or digital campaigns.
Other duties as assigned.
Some travel between sites may be required.
Minimum Qualifications
Education: High school diploma.
Experience: One year of experience in general office clerical work, along with well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic data bases and programs.
Other:
Applicants must have good interpersonal and communication skills along with excellent customer service skills.
Applicants must be sensitive to the needs of a diverse client base.
Applicants must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices.
Applicants must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task and make decisions on a day-to-day basis, and be accountable for work performed.
Applicants must have the ability to work with diverse populations.
Must have the ability to temporarily telework initially upon hire.
Preferred Qualifications
Bilingual/Spanish strongly preferred.
EQUAL OPPORTUNITY EMPLOYER
University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.
