Position Opening: Executive Administrative Assistant to Head of School & Project Manager

International School of Portland

Department: Administration

Reports to: Head of School

FLSA Status: Exempt/Salary

FTE: 1.0 (Full Time)

Effective start date: Immediately

Duration: 12 months

The International School of Portland (ISP) is an independent, coeducational, language immersion IB day school for 350 students, Pre-K (3-year-olds) -Grade 5. The mission of the School is to inspire children to become global citizens through an inquiry-based learning environment of total immersion in multiple languages and cultures. It is located just south of downtown Portland, Oregon on the edge of the Waterfront District, making this close-knit campus with outdoor playground areas attractive to families on both sides of the river.

For 30 years, ISP has provided a warm, multicultural environment where children experience full language immersion from preschool through Grade 5 in three language tracks: Spanish, Japanese, and Chinese.

Small classes and an inquiry-based, International Baccalaureate (IB) curriculum, enable the students to acquire language fluency and cultural competence as they learn to pursue knowledge beyond the classroom and throughout life. The engaging and robust academic program is taught primarily by native speakers from around the world.

Today our school is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Head of School. In this hybrid-role, this individual will play a critical part in ensuring the smooth operation of the Head of School's office by managing a wide range of administrative and executive support-related tasks and project management. The ideal candidate will have exceptional communication skills, the ability to handle multiple priorities, and a commitment to maintaining confidentiality and professionalism.

General Summary: Duties and responsibilities include but are not limited to executive support for the Head of School, Board of Trustees, Front office administration, Customer service and Project management.

A team member who is detail and project oriented, and excited to join our dynamic team of Administrators. This position will work alongside the Senior Management Team and collaborate with the Educational Leadership team. The ideal candidate must have successful experience in working with a culturally diverse community.

Knowledge, Skills and Abilities:

A full and detailed job description link is located on our career page associated within the job posting.

Compensation and Benefits:

$58,000 - $68,000 Depending on Experience

Employer paid Medical, Dental, Vision, Paid Family Medical Leave, Long term Disability, and Life Insurance for employee only, voluntary Cafeteria flex plan with FSA, DCA and Transit account,403(b) retirement plan with Employer matching, flexible and generous paid time off. Tuition discount for a qualifying child. and a relocation fee of up to $5,000 may be offered.

Indicative Timelines:

Closing date: September but may end early depending on candidates

Interviews: Interviews will begin in August 2024

Preferred Qualifications: 1-2 years of experience co-managing and/or leading team projects from conceptualization to completion. Comfortable in an international community with experience living and/or traveling overseas and studying other languages is ideal

Required Qualifications: Bachelor's Degree or equivalent experience. Minimum of 1 year experience in an administrative capacity as an executive assistant role, preferably at a non-profit or an educational institution. Communicate fluently in written and spoken English.

HOW TO APPLY

Interested candidates should submit a cover letter, resume, and references to the school's career page: To apply directly: https://intlschool.isolvedhire.com/jobs/

The International School of Portland is an equal-opportunity employer. We value and ,celebrate diversity and are committed to creating an inclusive environment for all employees.

The job description for this hybrid role, will provide a general outline of the duties and responsibilities of the Executive Assistant to the Head of School/ Project Manager. The specific tasks and responsibilities may vary depending on the needs of the Head of School and the Board of Trustees.

To be considered for this position, please provide (1) a cover letter which describes how your background, work experience and skills make you a great candidate for this position, and (2) a current resume in addition to:

• Completed Employment Application
• References or Letters of Recommendation
• No new H1-B or any Visa sponsorship available

**Employment is contingent on successful completion of a back ground screening