Location: Elon University Campus, North Carolina, 27244
Title: Program Administrator
Position Type: Staff Full-Time
Days Per Week: M-F
Hours Per Week: 40
VP Area: Office of the Provost and Academic Affairs
Department: Bringing Theory to Practice
Position Summary
Bringing Theory to Practice (BT2P) is a national initiative, hosted at Elon University, that works to advance the core purposes of undergraduate education through innovation, advocacy, and research. We believe that all students deserve an education that fosters active learning, public engagement, and personal well-being and that these values require change in higher education. The Program Coordinator will serve as the lead administrator for BT2P, overseeing its operations, including budgeting and grants. The Program Coordinator will have both campus and outward-facing responsibilities, reporting to the Director and working with him and their staff colleagues to advance the mission of BT2P, implement strategic priorities, and plan programs, activities, and public events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Management of administrative, office, and financial operations
Oversight of budget and financial accounts, including liaison with Elon University financial operations
Management of BT2P subgrants and working with Senior Project Manager on overseeing relationships with grantees
Work with Director on development of grant proposals and oversight of grant management and reporting
Work with Director to build and sustain campus relationships and collaborations
Operational management of program and staff retreats, including hotel and meeting room reservations, catering, event contracts, attendee reimbursements, and other logistics
Serving as Secretary to the Advisory Board, including scheduling and planning board discussions
Supervising student workers who support BT2P functions such as website management, social media, and listserv
Benefits of Working at Elon
Benefits of Working at Elon University
As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.
Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.
Employees at Elon enjoy a generous and comprehensive benefits package that includes:
28 annual days off, including holidays and vacation.
Immediate tuition remission for undergraduate courses
Tuition remission for approved graduate-level courses after 12 months of employment.
Retirement plan with an 8 percent contribution from the university.
Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
Free use of campus fitness facilities.
Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.
Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.
Minimum Required Education and Experience
Bachelor's degree
Experience in budgeting, oversight of financial operations, and tracking financial accounts
Experience in event management, project management, and organizational operations
Experience in either higher education or non-profit organizations * Strong capacity for collaboration and relationship-building within Elon University and across higher-education networks. * Oversight of listserv communications (MailChimp)
Preferred Education and Experience
MA in relevant field desirable but not necessary.
Experience managing and mentoring students, interns, and entry-level colleagues is desirable
Experience with current issues in higher education is desirable; interest in higher education is necessary
Experience with grant management desirable * Experience with writing, editing, and publishing newsletters desirable.
Required Other Training, Certifications, or Licensing
Job Duties
Management of administrative, office, and financial operations
Oversight of budget and financial accounts, including liaison with Elon University financial operations
Management of BT2P subgrants and working with Senior Project Manager on overseeing relationships with grantees
Work with Director on development of grant proposals and oversight of grant management and reporting
Work with Director to build and sustain campus relationships and collaborations
Operational management of program and staff retreats, including hotel and meeting room reservations, catering, event contracts, attendee reimbursements, and other logistics
Serving as Secretary to the Advisory Board, including scheduling and planning board discussions
Supervising student workers who support BT2P functions such as website management, social media, and listserv - (Essential)
Special Instructions to Applicants: The search will remain open until the position is filled. We hope to bring the Program Administrator on board as soon as possible after the Labor Day holiday.
Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon’s experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs “Focused on Student Success.” Elon’s more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.
