The Hoover Institution at Stanford University is seeking qualified candidates for the full-time, on-site position of a Donor Relations Officer.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy--both domestic and foreign--as well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
Reporting to the Director of Major Gifts, the Donor Relations Officer will be responsible for managing an assigned portfolio of Hoover Development's events program to steward the Institution's major supporters and prospects. This role will serve as a strategic partner to the Director of Major Gifts and work with the existing Hoover Donor Relations Officer, ensuring program objectives are met while maintaining the high standards of the major gifts' events program. This individual will work closely with Hoover Overseers and their representatives and coordinate with internal constituents, including the major gift officers, Director's Office, and the institution's Events and Planning Team. The Donor Relations Officer will ensure that all event deliverables are accurate and completed in accordance with defined timelines. The officer will also assist in supporting additional donor events as needed. Limited travel is expected.
* Project manage a portfolio of in-person and virtual donor events on behalf of the institution by establishing and executing project plans, timelines, tasks, and objectives. * Partner with the Director of Major Gifts and the Major Gifts Team on all aspects of the event process, including development of timelines, confirmation of dates and venue selections, vendor and budget management, event materials, invitation list development, and coordination of speakers. * Working closely with the Major Gifts team, support event hosts to ensure that their objectives and expectations are met. * Ensure event deliverables are accurate and timely, including maintaining response databases, monitoring attendance numbers, managing budgets, and working collaboratively with the Major Gifts team and institutional partners to adjust planning as needed. * Create briefing materials for the Major Gifts team, departmental, and institutional leadership in advance of events. * Create event collateral such as invitations, nametags, event programs, leadership cards, and related materials. * Oversee the seating process for seated meals. With input from the Major Gifts' team, organize seating plans and communicate details such as dietary restrictions to outside vendors. * Vet, contract, and manage vendors, including processing contracts and payments through Stanford's systems. * Independently manage donor recognition projects and participate in special projects as assigned.
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Education & Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills, and Abilities: * Demonstrated history in creating innovative event planning strategies and successful event collaborations. * Superior organizational skills. * Excellent writing, research, and editorial skills; ability to synthesize information and compose clear and effective materials. * Ability to listen and respond with diplomacy and tact. * Demonstrated experience managing and coordinating multiple complex projects with competing deadlines. * Demonstrated competency in budget management and vendor contract relationships. * Strong attention to detail and ability to quickly understand and remember details about donors and projects to which they are assigned. * Exceptional customer service focus; excellent interpersonal and communication skills. * Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material. * Proficient in MS Office Suite and database applications, including Raiser's Edge and Aventri. * Demonstrated project management skills.
Certifications and Licenses:
* Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone. * Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand. * Ability to obtain and maintain a Non-commercial Class Driver's license.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
* Will require working flexible hours, including nights and weekends, with event-related travel required.
The expected pay range for this position is $86,000 - $95,000 annually. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
* When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?