Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title: Senior Assistant To, Grade E
School/Division: Hofstra College of Liberal Arts and Sciences-Natural Science
Full Time/Part Time: Full-Time
Reporting to the Chair of the Psychology Department, this position performs a full range of secretarial duties on a senior level for the School & Community PsyD and Clinical PhD within the Department of Psychology.
Responsibilities include, but are not limited to:
Prepares and maintains student files from admission to post-graduation.
Assists with collation of student grades, transcripts, incompletes, and externship/internship assignments throughout their time in the program.
Coordinates files for events related to the annual admissions cycle for both programs.
Assists with data collection and management as required for accreditation by the American Psychological Association and the National Association of School Psychologists.
Coordinates travel requests for faculty, graduate students, guest speakers, and job applicants.
Attends regular program meetings and prepares meeting agenda and related items in consultation with the program directors.
Maintains and updates program brochures, the Hofstra Bulletin, and the program web page.
Assists with communication with externship/internship sites and associated contracts and paperwork.
Assists with academic scheduling and registration assistance for graduate students in consultation with program directors.
Files required paperwork for graduation milestones (e.g., qualifying exams, dissertation proposals, final library deposit of dissertations).
Maintains records for fellowships, scholarships, and other financial aid awards.
Maintains alumni databases of each program for annual APA-related tasks including feedback surveys and outcomes assessment.
Responds to alumni requests for doctoral degree verification and other related tasks.
Performs other assigned duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.
Hours: Monday through Friday 9am to 5pm.
Subject to bumping.
Advanced proficiency in Microsoft Word, Excel, and Outlook required.
Proficiency with shared digital file organization via Microsoft OneDrive or equivalent.
Ability to prioritize multiple tasks and handle confidential and sensitive information with discretion.
Must be detail-oriented and a team player.
Excellent interpersonal, communication, organization, and problem-solving skills.
Proficiency with Qualtrics (or other survey software) and Adobe PDF forms/functions preferred.
Experience with one or more of the following software platforms or equivalents: Ellucian Banner, Chrome River, DegreeWorks/Navigate, Slate, and 25live.
Experience with LinkedIn and other social media platforms.
Familiarity with accreditation processes and graduate degree programs.
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.