Cushman & Wakefield is looking for a well-organized Executive Assistant / Brokerage Specialist to provide support for its Capital Markets Equity, Debt & Structured Finance senior level executives. This is a great opportunity to establish working relationships with high-level executives and brokers while contributing to the overall efficiency of our organization.
Schedule and organize complex activities such as meetings and travel
Maintain and manage lender and investor contacts for the team
Client Events â“ Planning Client Dinners and Events in NYC and the Tri-State area
Perform advanced word processing, graphics, spreadsheets, database, and presentations
Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
Track engagement expirations and work with fee-earner to take action on expired engagements
Maintain and update CRM system per guidelines with new opportunities by working with fee-earners and Client Coordinators
Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems
Work with Client Coordinator to collect necessary documentation and deliver to Commissions Accounting
Communicate with operations staff, brokers and Managing Principal
Maintain files, such as documents provided by operations staff or reference material
Track broker licenses, professional memberships, and educational requirements and follow up with fee-earners on any delinquencies or upcoming actions required
Assist with onboarding for new hires including preparing space and equipment
Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting
Ensure company policies are followed
Work independently and/or within a team on special non-recurring and ongoing projects
Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information
Prepare EDSF deck presentation (National & NYC Team Brochures, Production of Generic/Market Related Presentation Materials for team and business lines)
Act as liaison with other departments and outside agencies; including executive-level staff
Assist with the development of forecasts and operations plan as needed
Tracking Business Development Expense / Processing Charitable Sponsorships
Business Bachelorâ™s degree in Business Administration or related area required
Demonstrated poise, tact, and diplomacy
Strong Microsoft Office Suite and Adobe Creative Suite (Adobe InDesign) skills
Excellent verbal and written communication skills
Independent judgment is required to plan, prioritize, and organize a diverse workload
Excellent organization skills
Ability to set priorities, meet deadlines, and multitask
Ability to handle sensitive information with discretion
Attention to detail
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâ™s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $36. 78 - $43.27 Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmativeâ‹ Action employer. All qualified applicants will receive consideration for employment withoutÂ regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email. Please refer to the job title and job location when you contact us.
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Cushman & Wakefield is a leading global real estate services firm. As a leader in multifamily property management, we deliver exceptional value through tailored solutions that create efficient and engaging communities. Our passionate approach, strong operational practices and high-performing teams unlock every property’s ability to provide residents with a place they can truly call home.