As a member of the Americas Marketing Design Studio, the Project Coordinator is responsible for providing expert project coordination to support workflow through the larger design team. Responsibilities include partnering with the Marketing Managerâ”as well as the Graphic and Production Design teamâ”to manage marketing files, project assets, creative briefs/design direction documents, project milestones and schedule, change rounds, quality checks/review, and communications between the Manila project team and the Americas-based Project Point of Contact for each respective project. The Project Coordinator uses project management tools to update project status and communicate with Americas-based Points of Contact for projects. The Project Coordinator is not expected to be a desktop publisher but is expected to be able to make simple changes and updates in files on occasion to make workflow process more efficient, working in Adobe InDesign or Microsoft O360 applications. The Marketing Coordinator is accountable for responsive communication, both with local teammates and across multiple time zones with Americas based teams, supporting the delivery of high quality projects and deliverables.
Under the Marketing Managerâ™s leadership, the role requires superior organization and anticipation of needs to ensure timely and effective project delivery. Responsibilities include the following:
Work in close partnership respective Marketing Manager, supporting project intake, project coordination, traffic management, escalating issues, as necessary, keeping Marketing Manager up to date
Partner with the Marketing Manager to employ best practices for marketing project workflow
Manage the use and support the adoption of project management software to ensure clean data collection and measurable analytics to evaluate traffic, and for real time project status viewable to broader project team. Assess effectiveness, and identify opportunities for improvement
Effectively track multiple projects simultaneously, working with several graphic designers and production designers, to ensure project milestones are on track.
Flag and help resolve any projects that are falling behind, headed in wrong direction, or are at risk of not meeting Service Level Agreements for accuracy, turnaround time, and other SLAs
Partner Graphic Designers and Production Designers to ensure they have the assets and materials required to complete projects. Assist in sourcing missing assets or information required to complete each project.
Help keep projects and project folders organized according to best practices and team rules. Ensure project folder and file naming follow team practices
Be responsive to project partner in Americas, communicating effectively across multiple time zones
On occasion as required, to keep projects on track, make simple edits to projects such as text updates, photo replacements, etc.
Match changes requests to revised materials to ensure all changes are incorporated and interpreted correctly
Ensure the delivery of a clean final product to respective Project Point of Contact in theÂ Americas, after providing a quality control review
Develop strong ties to colleagues in similar roles for effective sharing of best practices and ideas
2-3+ years of marketing project management, traffic management experience
Familiarity with the Adobe Creative Suite, particularly InDesign, and proficiency in Microsoft O360 applications
Familiarity with project management tools is highly preferred
Commercial real estate experience a plus
A hands-on approach to problem-solving
Excellent written and oral communication skills
Ability to work with different personalities and experience levels
Ability to successfully partner with team and project partners
Self-motivated but works well in group environment
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to. Please refer to the job title and job location when you contact us.
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