Assists higher level administrators as applicable to the assigned area in the general oversight of operations and services as related to any assigned program, initiative, or objective. Works under direction and receives assignments and orders in general terms and is usually expected to complete an assignment within a determined time frame but is free to work out the details and sequences. Interprets regulations, policies, etc. for the guidance of other employees or the public; administers regulations and/or policies.
Essential Functions and Responsibilities: Provides general oversight and administration of any assigned program, initiative, or objective. Assigns and reviews work; establishes timeframes for the completion of assigned tasks; trains and orients new employees; provides assistance with the development of unit work procedures and policies.
Researches and makes recommendations to supervisor regarding assigned area's policies and procedures as it relates to completion of work and/or provision of services; administers regulations and/or policies. This includes regular maintenance of The Rich Center for Autism's procedural manual and its alignment to University policies and protocols.
Prepares reports and other information/documentation to assist the supervisor in strategic planning of the assigned area.
Directs and/or coordinates daily tasks related to one or more assigned components of a department's/division's overall programs and/or services.?? This includes, but is not limited to preparing Autism Scholarship Program (ASP) billing for Student Accounts, submission of contracts and monthly billing of independent contractors to the University for payment, purchasing via University systems and maintaining a record of a variety of supplies used throughout the Center.
Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of the department's/division's overall goals and objectives.
Opens The Rich Center for Autism daily at established time; unlocks classrooms, turns on lights, retrieves messages from the answering machine, prepares staff and student absences, and delivers messages to appropriate personnel.
Oversees the coordination between the executive director's calendar with those of The Rich Center, Advisory Board, events, and other related activities.
Prepares and maintains accurate records of daily tasks in accordance with the department's/division's (or University's) policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Gathers data and prepares reports and other information/documentation for supervisory review related to the department's/division's programs and/or services, or one or more assigned components thereof.
Arranges, attends, and records the minutes of the Advisory Board.
Prepares for and attends Rich Center for Autism fundraising, development, and community-based events as assigned.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Other Functions and Responsibilities: Performs other related duties as assigned.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, M-T-W-Th-F 7:00 a.m. to 4:00 p.m. Occasional evening and weekend commitments.
Supervision Exercised: Supervision is exercised over student employees as assigned.
Reports to: Executive Director
Knowledge of: autism or related disabilities; University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management; policy administration; process improvement.
Skill in: communication; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: interact effectively with students and their families; deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; travel to and gain access to work site; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor's degree in a related field and at least two years of related experience.
Preferred Qualifications: At least five years of related experience.
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