Coordinator, University Initiatives - University Advancement
Washington University in St. Louis
Location: Clayton, Missouri
Internal Number: JR79748
The Coordinator, University Initiatives reports to the Associate Vice Chancellor. Campaign University Initiatives and works closely with the advancement directors on the priority areas of University Libraries, Skandalaris Center for Interdisciplinary Innovation and Entrepreneurship, and the School of Continuing & Professional Studies. This person is part of the team that supports all fundraising and engagement activities for these programs, as well as other strategic priorities of Washington University. Candidates must be highly motivated, mission driven, insightful about people, possess excellent project management skills, provide customer service, compose communications with attention to detail, think critically, and be able to work both independently and in a team environment.
Primary Duties and Responsibilities
Under the supervision of each respective director, provide project coordination for assignments, including:
Coordinate resource libraries for program materials.
Condense large amounts of information from various sources to the essential information needed to assist in the qualification of prospective donors and/or to develop effective strategies for existing and lapsed donors.
Coordinate with program directors to ensure content on the respective program Advancement website and the University Advancement intranet is current.
Support additional programmatic needs, such as informational sheets/one-pagers, special event logistics, and other programmatic initiatives as they arise.
Create and maintain multiple reports which may involve submitting data requests, formatting raw data, compiling and storing tables in an accessible drive for each program. This includes monthly, quarterly, annual, and other reports as needed.
Provides administrative support for the program and school directors to execute day-to-day administrative functions for each program and director with calendar management, meeting preparation, data collection and research.
Perform other duties as assigned.
Experience with meeting/event planning and coordination.
Ability to work successfully with a variety of constituents.
Exceptional interpersonal skills: a desire and ability to work collaboratively with colleagues across development offices, as well as independently.
Ability to stay task-oriented without supervision.
Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, SharePoint), and ability to learn other appropriate technology.
Honesty, integrity, enthusiasm, and perspective; a very strong work ethic supported by commitment and follow through.Â
Attention to detail, highly motivated, organized and energetic.Â
Ability to think strategically, analytically, plan and implement effectively.
Superior verbal and written communication skills, including proofing skills.
Excellent program management skills and ability to handle multiple projects effectively; a highly organized work style is essential.Â
Excellent interpersonal skills with both external and internal constituencies.Â
Ability to listen carefully, learn quickly and work effectively in a complex organization.
Strong computer skills with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint.
Proven ability to learn new technology, particularly CRM software.
Demonstrated success in working independently and as a team member.
High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.
$20.76 - $32.21 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ [email protected]Â or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.