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Posted Job Title Temporary Program Coordinator, MSSP Program
Job Profile Title Temporary Employee - Non-Exempt
Job Description Summary The Temporary Program Coordinator provides administrative and programmatic support to the M.S. in Social Policy (MSSP) and the MSSP with a Certificate in Data Analytics (MSSP+DA). This position is responsible for overall administrative assistance to the MSSP program, which includes: project management; program administration; organizing MSSP events; handling program communications and marketing operations; supporting MSSP program initiatives, new hires, the internship program, career development, and alumni relations; and assisting with MSSP recruitment and admissions. This post interacts with students, faculty, staff and/or other Penn stakeholders across campus in coordinating the program's overall operations and administrative functioning.
Project management and program administration. Provide overall administrative and programmatic support for MSSP faculty, students, staff, and Governance Committee. Coordinate and schedule meetings, write meeting minutes and other documents; work with the finance department to request purchase orders, honorarium, and make departmental purchases using the Penn Marketplace and the departmental purchasing card (with the Administrative Director's approval). Provide logistical support for hiring of part-time Lecturers, TAs, and other MSSP hires. Assist with new curricular developments as needed. Answer MSSP email and direct student inquiries, as needed. Provide project management for MSSP staff projects, including managing workflows and using project management software to track/inform MSSP staff regarding pending short- and long-term projects. (40%).
Contribute to MSSP admissions initiatives. Assist with student recruitment by staffing open houses and information sessions, represent the program at recruitment fairs and conferences, and providing information to prospective students. Conduct first reviews of admissions applications, working in collaboration with the SP2 Office of Admissions. (15%)
Coordinate logistics of all MSSP program events, including the Social Policy Speaker Series, social events for MSSP students, alumni events, the Edmund W. Gordon annual lecture, new student orientation, graduation, and other potential events. (15%)
Assist with the administration of the internship program. Work with MSSP staff to plan and schedule internship workshops, aid in the collection of assessment forms from students and internship supervisors, answer student questions about internships, coordinate internship fairs in collaboration with other programs and external stakeholders, and update program's website. (15%)
Coordinate communications initiatives. Work with the graduate assistant to create and distribute the weekly MSSP newsletter and monthly alumni newsletter, maintain website content, and assist in social media ad campaigns and management of social media accounts. Increase program visibility by creating and circulating flyers and brochures for events and courses to the SP2 community and across Penn. Develop additional communications initiatives as needed. (10%)
Other responsibilities and duties as assigned. (5%)
Job Location - City, State Philadelphia, Pennsylvania
Department / School School of Social Policy and Practice
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.