The Office of External Affairs encompasses three teams, 1) Communications and Marketing; 2) Development and Alumni Relations and 3) Finance and Administration.
The Finance and Administration team provides business operations support and includes administrative, finance, development and special events staff who work collaboratively with colleagues in Communications and Marketing and Development and Alumni Relations. As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.
We are seeking aProject Manager who will be responsible for the successful launch and completion of School events including convocation (graduation) ceremony. This position will reside in the Office of External Affairs and be responsible for creating and assigning a step-by-step schedule and coordinating efforts. Under the direction of the Associate Director of Project Management and Special Events, the Project Manager will work closely with school leaders, faculty, and staff as well as colleagues in university events. The position may also work with external groups including consultants and vendors. Events they will project manage may include several of the following: convocation (graduation) ceremony, dean and faculty events, endowed Professorships, advisory board/council meetings, staff recognition, conferences, book signings, forums, awards ceremonies, etc.
Specific Duties & Responsibilities
Initiate and lead an internal kick-off meeting to bring all responsible parties together.
Circulate follow-up documents that outline roles and responsibilities, follow up with team leads to ensure tasks are on track.
Lead and conduct periodic project review meetings for work progress and deadline status checks.
Publish and distribute periodic project status reports to ensure the various groups are advised of schedules and progress.
Troubleshoot during convocation ceremony, when needed, to ensure event runs smoothly.
Monitor for accuracy, charges being applied to the JHSPH budget from the University's central Commencement Management that's overseeing the graduation ceremonies for the Divisions.
Create RFPs to ensure the most competitive contracts with all vendors.
Implement and manage emergency event procedures.
Recruit, assign, train and manage staff volunteers which entail conducting training sessions (if needed) and creating instructions and volunteer assignment documents.
Arrange and contract transportation for faculty and guests (if needed).
Ensure scripts and detailed instructions for use by the dean and other principles, including marshals have been created.
Plan and schedule rehearsal for principles.
Work effectively with internal teams, both at the School and University, such as security, parking, custodial services, communications and marketing, alumni relations, and student affairs/registrar.
Meet with university events team to communicate plans and coordinate with the event production company.
Gather information and statistics on each event to determine success.
Conduct a debriefing meeting to document successes and challenges to consider for the next year's program.
Bachelor's Degree required.
Three years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Experience managing events.
Classified Title: Project Manager External Affairs Job Posting Title (Working Title): Project Manager Role/Level/Range: ATP/03/PC Starting Salary Range: Min $53,300 - Max $93,500 Annually ($71,890 targeted; Commensurate with experience) Employee group: Full Time Schedule: Monday 9:00 am - Friday 5:00 pm Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Communications and Public Affairs Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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