Coordinator, Regional and Special Events - University Advancement
Washington University in St. Louis
Location: Clayton, Missouri
Internal Number: JR78707
The Coordinator for Regional & Special Events supports the Regional & Special Events team. The coordinator reports to the Director of Regional Advancement Programs. Responsibilities include administrative support, project management, event related support. The coordinator plays a critical role in supporting Regional events.
Primary Duties & Responsibilities
Provide event support to various regional events, with a focus on events in Tier 1 cities and Chancellor attended events. Duties may include, coordination of logistics such as event timelines, RSVP tracking, briefing packet drafting and routing, preparation and shipping of event materials, venue scouting, communication and invitation process, reservation management and design, onsite setup, budgeting, catering, audio-visual and technical planning, other vendor arrangements, post-event evaluation, and strategically crafting/editing/scheduling event broadcast emails (MyEmma) including invitations, event reminders, recognition, surveys, and event follow-up.
Serve as resource for the Director of Regional & Special Events in managing special projects.
Provide staff support for special event activities. This includes but is not limited to Commencement, regional campaign kickoffs, building dedications, groundbreakings, the Volunteer Leadership Conference, the Stein Lecture, and the annual Major Gifts Staff Retreat, etc.
Special projects as determined by Director of Regional and Special Events. This includes but is not limited to ordering/inventorying gift items and coordinating holiday cards.
Perform other duties as assigned.
Experience in university development.
Experience working with a complex database system.
Experience working in a professional office setting.
Highly motivated individual with a strong ability to multi-task, organize, and prioritize competing assignments with little or no supervision is essential.
Ability to exercise considerable initiative and judgment in planning and carrying out assignments.
Proficiency with computers and software packages including Microsoft Office.
Excellent verbal and written communication skills with precise attention to detail.
Team player with courteous interpersonal skills.
Ability to handle confidential information in a discrete and responsible manner.
High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.
$20.76 - $32.21 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ [email protected]Â or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.