Events and Outreach Coordinator

Location: Santa Cruz
Job ID: 61711

JOB POSTING

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 12-06-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Office for Diversity, Equity and Inclusion (ODEI) is a unit of the Chancellor's Office. The ODEI advances the University's teaching, research and service mission and commitment to excellence by working collaboratively with others throughout the institution to promote a campus climate that values diversity, equity and inclusion, and addresses the impacts of bias and harassment. Office initiatives and activities are designed to cultivate a climate in which all students, staff and faculty are treated fairly and able to thrive and succeed; and everyone including current affiliates, alumni, supporters and community members is welcomed.

JOB SUMMARY

The Events and Outreach Coordinator will manage efforts on and off campus to foster a more inclusive climate through the development of new and continued programming for diverse audiences. The person in this role will plan and implement medium to moderately complex events involving participants and guests from multiple sources such as students, staff, faculty, alumni, scholars, community members, and potential donors. By collaborating with local and campus partners, the Events and Outreach Coordinator will help to build community, create more inclusive spaces, and establish a more welcoming climate for all.

APPOINTMENT INFORMATION

Budgeted Salary: Salary Range $80,300 - $93,400/annually Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day, Evening, Weekend

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: EVENTS SPEC 3 (006292)

Travel: Up to 25% of the time

JOB DUTIES

50% - Event Coordination

• Plan and manage events involving participants and guests from multiple sources such as students, staff, faculty, alumni, scholars, community members, and potential donors.
• Work collaboratively with and provide logistical support as needed for on- and off-campus groups, including but not limited to employee affinity groups, alumni networks, and student organizations.
• Plan, organize, and coordinate with local and campus venues, event partners, and vendors.
• Coordinate and lead events in virtual and hybrid modalities as well as in person.
• Develop and plan events to raise awareness of holidays, observances, appreciation weeks, awareness months, and other occasions important to our diverse constituencies.

25% - Communication & Outreach

• Create and maintain ODEI's e-newsletter and social media channels.
• Maintain the ODEI web site, including adding or revising content and uploading digital media.
• Share event details with relevant media outlets, campus stakeholders, and campus units.
• Work with UC Communications as needed to develop a coordinated outreach strategy.

25% - Event Administration & Operations

• Ensure smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
• Develop and implement event budgets. Be fiscally responsible for event expenses.
• Contribute to and participate in long-range unit planning, including connecting ODEI events to the campus wide strategic plan.

REQUIRED QUALIFICATIONS

• Thorough experience and understanding in event planning concepts, principles and practices, including event design, organization and production for in-person, hybrid, and virtual events.
• Excellent verbal communication skills with the ability to communicate with diverse populations including but not limited to faculty, staff, students, community members, and visitors.
• Excellent written communication skills.
• Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
• Skill in effectively meeting budget and time constraints.
• Ability to develop and produce an e-newsletter and website content for event promotion.
• Ability to manage audience flow and implement emergency procedures.
• Ability to develop accessible programming for audiences of all ability levels.

PREFERRED QUALIFICATIONS

• Familiarity with Mailchimp, Constant Contact, WordPress, Google Workspace, Canva, Adobe, Photoshop, and other graphic/web design and photo editing software.
• Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
• Completion of high school, university, or professional development courses and/or professional experience with diverse constituencies, including but not limited to African/Black/Caribbean, American Indian/Indigenous, and religious minority communities.
• Experience developing and maintaining social media channels.
• Experience traveling or living abroad and/or familiarity with cultures outside the United States.
• Working use of a language other than English.
• Ability to incorporate universal design principles into programming and event implementation.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the state of California.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• This position requires the ability to report to campus to work in-person as operationally required, with reasonable notice as determined by your manager; travel expenses not covered.
• Ability to work occasional evenings and weekends as directed.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=61711&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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