Illinois
Chicago, IL-Hybrid Workplace
Posted: 18-Nov-23
Type: Full-time
Salary: Open
Internal Number: R91837
Business Title: Proposal Project Manager
Position Mapping: Function: Research Administration
Subfunction: Research Administration Management
Career Level S3
Position Summary/Overview
The Proposal Project Manager will serve as an integral part of the Universitys central Research Development team, whose mission is to strategically grow and diversify The Ohio State Universitys federally sponsored research portfolio. The Proposal Project Manager will establish and implement project management systems that enable multi-disciplinary and multi-institutional teams to plan, pursue, and produce large-scale and complex funding proposals. Working alongside Research Development Specialists, and with support from Research Development Coordinators, the Proposal Project Manager will guide and manage long-term engagement with teams of investigators and staff to produce competitive and compliant extramural proposal submissions for strategically significant and highly complex projects. In addition, the Proposal Project Manager will independently manage team engagement and proposal development for complex projects of shorter duration or that require less comprehensive development support.
Reporting to the Associate Director of the Research Development Office, the successful candidate will possess exceptional planning, organizational, and problem-solving skills and will demonstrate the ability to simultaneously manage multiple projects that are deadline- and milestone-driven with limited supervision. In addition, the incumbent will demonstrate strong interpersonal and communication skills, enjoy exposure to a wide range of research topics, and effectively interact with a diverse set of individuals in different roles both inside and outside the university. Finally, the successful candidate will thrive in a close-knit, team environment where communication and coordination are critical for effective project execution.
Education, Experience, and Qualifications
Required:
- Bachelors Degree in any field plus 4 years of related experience with program, project and/or proposal management, including a minimum of two (2) years of experience in any combination of grant writing/editing; sponsored program proposal assistance; sponsored program administration (pre- or post- award); and/or sponsored program management.
- Knowledge of Federal Agency R&D grant and contract mechanisms and proposal requirements.
- Excellent oral and written communication skills.
- Fluency with Microsoft Office suite of software tools (e.g. Word, Excel, PowerPoint)
- Working knowledge and experience with project management tools and methodologies, teaming platforms (e.g. Microsoft Teams), and virtual meeting tools.
Desired:
- Advanced Degree in any field.
- Project Management Professional (PMP) certification; Shipley Certification, or other comparable credential.
- Experience working with teams to develop complex multi-investigator proposals in a university environment
Responsibilities/Specific Job Duties:
(60%) Project manage large, complex proposals in partnership with RDO colleagues
Guide and manage long-term engagement with teams of investigators and staff to produce competitive and compliant extramural proposal submissions for strategically significant and highly complex projects being supported by the Research Development Office by:
- Formulating and executing a proposal development plan with timeline and milestones;
- Defining and assigning team member responsibilities;
- Working closely with stakeholders across the university and with partner organizations; setting up and coordinating systems to facilitate proposal team communications;
- Managing team interactions and meetings by creating and disseminating agendas and taking notes relevant to actions and follow up;
- Setting up and managing data collection and storage/file sharing systems;
- Writing and editing drafts of ancillary documents as needed (e.g., workshop invitations, partner outreach inquiry missives); and
- Collecting, evaluating, harmonizing and cataloging required, non-technical proposal elements such as letters of support, resources documents, budget sub-awards, and biosketches.
(25%) Independently lead smaller proposals or review-only proposal support
For proposals of lesser complexity or time constraints which only permit limited engagement, the Proposal Project Manager will collaborate with colleagues or work independently to:
- Work with principal investigators to refine their proposal concepts;
- Clarify sponsor requirements to enhance alignment and competitiveness;
- Work with Research Development Coordinators to develop proposal-specific tools;
- Facilitate pink or red teams; and/or
- Review proposal drafts for compliance and competitiveness with comments and recommendations.
(10%) Manage universitys limited submissions program
The Proposal Project Manager will maintain the universitys online portal with listings for emerging or anticipated limited submission opportunities (those with restrictions on the number of proposals that may be submitted by an institution); create and communicate internal submissions requirements to potential applicants; formulate internal review rubrics; recruit and convene internal review panels to evaluate submissions; and communicate results to stakeholders (e.g., applicants, reviewers, relevant college/university leaders) with timeliness and situational sensitivity.
(5%) Other duties as assigned
- Contribute to topical or agency strategy development via online research and data analysis;
- Facilitate or support team formation and development activities, including ideation or networking events;
- Support and occasionally lead opportunity briefings to enhance researcher awareness of known or anticipated funding opportunities and topics of interest; and
- Participate in and contribute to a collegial office- and campus-wide research development community of practice.
We strongly encourage that applicants submit both a resume and a cover letter.
The Research Development team works on a hybrid schedule with Mondays, Wednesdays, and Thursdays on campus.