Job Description:

Timeline, Goal, and Resource Management 

• Plans, manages, and reports on projects and assignments related to medical school curriculum renewal in collaboration with members of the executive curriculum renewal committee, medical school leadership, and other stakeholders. 

• Coordinates with leadership to navigate the team through curriculum renewal life cycle, continuous quality improvement efforts, and relevant accreditation (LCME) tasks as they relate to the legacy and novel curricula. 

• Utilizes project management software to develop timelines, delegate responsibilities, and monitor progress toward short- and long-term goals based on the leadership teamâ™s agenda. 

• Defines project milestones, establishes timelines, monitors, and tracks project progress, and escalates risks and issues as needed.

• Creates and maintains comprehensive project documentation including detailed work plans, schedules, project estimates, resource plans, and status reports.

Stakeholder Management

• Manages relationships with stakeholder groups (e.g., curriculum-building working groups) and facilitates cross-group communication and collaboration when needed. 

• Coordinates, attends, documents, and manages action items from working group meetings and other appropriate meetings. 

• Develops and collaborates with relevant employees to execute the plan for simultaneous administration of new curriculum and sunsetting of legacy curriculum over several years. 

• Delegates tasks to administrative support team members as appropriate. 

Communications 

• Regularly updates project principals on progress, including areas of potential concern. 

• Manage the Pritzker EVOLVES curriculum renewal website.  

• Draft communications (e.g., website updates, email updates) to relay information to different groups of stakeholders (e.g., core faculty, broader faculty/department chairs, students, staff). 

• Creates graphs, figures, tables, and charts as needed for internal and external presentations, communications, and/or reports. 

• Works somewhat independently to develop detailed work plans, schedules, project estimates, resource plans, and status reports. Assembles and leads a project team, assigns individual responsibilities, identifies appropriate resources needed, and develops schedules to ensure timely completion of projects.

• Is responsible for tracking progress, conducting analysis, as well as preparing for and facilitating project meetings.

• Acts as a resource for a project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team.

• Performs other related work as needed.

Preferred Qualifications

Education:

• MS or MA.

Experience:

• Experience with project management practices, tools, and software.

• Experience working and communicating effectively with stakeholders.

• Experience in an academic or medical center environment.

Licenses and Certifications:

• Project Management Certification.

Technical Skills or Knowledge:

• Knowledge of project management concepts, tools, software, and best practices.

Preferred Competencies

• Excellent communication, time management/organization, troubleshooting, and analytical skills.

• Strong and effective oral and written communication skills.

• Ability to accurately monitor project progress, to keep track of effort and funds expended and committed, and to anticipate at an early stage any need for changes in project direction, scope, objectives, funding, or timeline.

• Ability to prioritize multiple projects and independently follow through with detail.

• Proven ability to set and maintain standards for a high volume of productivity in a fast-paced environment.

• Must possess a high degree of accuracy with attention to detail.

• Must possess the ability to effectively prioritize multiple tasks and meet deadlines.

• Ability to work successfully in a team atmosphere.

• Manage interpersonal relationships and interact/communicate with clarity, tact, and courtesy with patrons, patients, staff, faculty, students, and others.

• Recognize and resolve or refer problems.

• Work effectively with little supervision and as a part of a team.

• Willingness to work evenings and weekends as needed.

• Must be able to maintain a calm and courteous demeanor and to work productively.

• Excellent interpersonal skills, including the ability to handle all constituents with courtesy, maturity, discretion, and diplomacy.

• Demonstrated ability to enthusiastically support and work with Faculty Deans, Directors) medical students, and staff in a 'matrixed' rather than 'silo' organization.

Working Conditions

• Hybrid work schedule available with a minimum number of days onsite expected.

Application Documents

• Resume (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

Connections working at University of Chicago (UC)