Do you enjoy working in a collaborative, team driven environment? Are you looking for engaging part-time work?

Are you organized and detail-oriented? The Data Records Specialist in Bard College's Office of Institutional Support

could be a great fit. We are looking for a part-time Data Records Specialist to work 20 hours per week, four hours

per day M-F in-person at Bard's Annandale campus. (Note: this is not a remote or hybrid work position).

The Data Records Specialist is responsible for managing the Office of Institutional Support (OIS) files and other OIS

records, handling college-wide requests for files and information related to grant-seeking functions, and accurate

data entry of research, prospects, submitted proposals, and reports.

Essential Duties

• Maintain the Grant Archive database to ensure all information is accurate and up-to-date.
• Manage the electronic system of deadline reminders related to grant awards.
• Keep current with all system updates and training.
• Maintain the OIS system of project management (Trello).
• Provide statistical data to assist in fund-raising activities.
• Has the primary responsibility for maintaining Slate and Trello records.
• Assist with verifying data to ensure accuracy.
• Analyze database information and produce reports to guide donor cultivation and solicitation or grant  proposals.
• Support team members in cataloging and collecting information and data necessary for grant proposals and reports and updating proposals and supplementary materials.
• Maintain all electronic and hard copy files including, but not limited to, all foundation and government files, and donor and scholarship files.
• Provide support for general office tasks.
• Participate fully in Office of Development and Alumni/ae Affairs events, as requested.
• Assume other duties as assigned by the AVP, Office of Institutional Support.

• High School degree required; associate or bachelor's degree preferred
• Experience in higher education, an arts or cultural institution or in a non-profit setting is a plus.
• Excellent attention to detail and ability to manage multiple deadlines and tasks
• High level of accuracy maintained in all tasks
• Ability to work independently while supporting a team effort.
• Ability to organize, prioritize, and follow multiple projects and tasks through to completion.
• Excellent customer service skills
• Must demonstrate the ability to maintain the highest standards of integrity and confidentiality

To apply, please submit a cover letter, resume and the contact information for three professional references.

Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

About Bard College

Building on a 150-year history as a competitive and innovative undergraduate institution, Bard College's mission has expanded across the country, around the world, and to meet broader student needs.Now, approximately 2,000 undergraduates study in Annandale and more than 200 graduate students study in Bard programs, plus nearly 1,000 students in our early colleges. Total enrollment for Bard College and its global affiliates is approximately 5,000 students. The undergraduate program at our main campus in the Hudson River Valley of upstate New York retains a reputation for scholarly excellence and civic engagement. We are committed to enriching culture, public life, and democratic discourse by training tomorrow's thought leaders.

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