Illinois
Washington, D.C.
Woodbridge, Virginia
Boston, MA, US, 02129
Posted: 17-Nov-23
Location: Syracuse, New York
Employment Type:
Organization Type:
Preferred Education:
About Le Moyne College:
Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.
Our Mission:
Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.
Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community
Job Description:
The Procurement Coordinator is responsible for supporting the day-to-day operations of purchasing, receiving, and warehouse inventory management. Primary responsibilities include adding new vendors to the procurement system, receiving requisitions and creating purchase orders, verifying receipt of goods and services, and coordinating delivery to campus offices.
PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS
Job duties specific to this position:
- Communicates with the College community and vendors regarding the College's procurement policies and procedures.
- Leads the input and maintenance of vendor record file, including determining proper 1099 tax treatment. Understands and adheres to IRS regulations and college policies.
- Performs TIN matching checks
- Initiates the process of the foreign national questionnaire and document compilation through the College's foreign national tax software for all foreign vendors.
- Work with College departments to utilize preferred, on-contract vendors.
- Ensure that completed W-9's or W-8's are obtained for all non-employee compensation payments.
- Support the research related to quotes, RFP's and bid processes for procurement.
- Create purchase orders.
- May be responsible for the hiring, training and supervision of procurement interns.
- Assist with central receiving for orders placed, match orders received with purchase order, and deliver goods to departments.
- Monitors and tracks Warehouse inventory.
- Assist in resolving problems related to discrepancies in shipping and receiving.
- Collaborate extensively with accounts payable, and ensures all vendor information is entered timely and accurately. Asist with Onbase document manage system.
- Leads administration of the corporate credit card program, including adding/removing new card users, assigning supervisors to approve transactions, and providing general user support.
- Manages the Purchasing and Purchase Card e-mails.
- Provide support to AVP, Controller, Associate Controllers and Directors for fiscal year-end close and audit.
- Detect and make supervisor aware of any questionable purchase not made in line with College policies.
- Assist with implementation of new AP/Purchasing systems and processes.
Job expectations for all Le Moyne College employees:
- Demonstrates and role-models all of Le Moyne's mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
- Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
- Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
- Promotes cura apostolica by aligning professional goals, objectives, and performance with college's strategic goals.
- Demonstrates excellent work attendance, reliability and work ethic.
- Attends and actively participates in required meetings and training sessions.
- Complies and adheres to all of Le Moyne's established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
- Must complete all required federal, state, institution and department trainings.
- Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
- Performs a variety of related duties as assigned.
Additional Information:
Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:
- Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee's unit.
- Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
- Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
- Promotes open communication across Le Moyne's community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.
Le Moyne Benefits
- 403(b) Retirement contribution- (9.5% Employer match)
- Generous tuition coverage
- Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
- Health Savings Accounts- (Partially Employer funded)
- Basic Life & AD&D Insurance- (Employer paid)
- Short and Long Term Disability Insurance (Employer paid)
- Supplemental Life & AD&D Insurance
- Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
- 12 paid holidays (In addition to paid time off the week between Christmas and New Years)
- Generous time off package
Range: $20-$25/hour.
Equal Employment Opportunity
Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Application Instructions:
To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:
* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references
- 4+ years or relevant work experience required, Associate's Degree preferred.
- 1 year of work experience in a detail orientated environment.
- Valid US Driver's License required and ability to lift up to 100 lbs.
- Proficiency in the use of computerized general ledger/payroll or ERP systems and Microsoft Office programs, notably Excel and Word. Experience with Ellucian Colleague, Workday, Onbase, Adobe PDF, and/or Google suite apps is a plus.