Primary responsibilities to execute the above portfolio include:
Project manage Research Administration Leadership Committee related work products and other related governance groups/programs.
Prepare clear workplans, timelines, agendas and materials as needed.
Develop URA Leadership Sharepoint for office-wide goal planning and operations.
Producing reports and maintains impeccable documentation, including policies, handbooks, and onboarding materials for URA Leadership.
Develop and manage project plans from conception through implementation, in collaboration with URA Leadership Team and key stakeholders.
Plan and staff working group meetings and related events.
Coordinating the logistics of all meeting productionâ”a virtual, hybrid, and in-person-including space, technology, security, catering, and staffing as may be needed or required.
Communicating with key stakeholders and collaborators, including serving as the primary liaison for event production contacts.
Perform administrative duties necessary to fulfill above responsibilities.
Serving as primary back-up to the URA Senior Business Administrator.
Assisting with special projects as assigned by the AVP.
Taking on other duties as required of a small team.
Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
Assists with other administrative projects as needed and acquire higher level guidance and skills.
Performs other related work as needed.
Minimum 5 years of experience in project management, project plan development and implementation, and stakeholder engagement.
Demonstrated ability to developing research policy and materials for an informed, general audience.
Experience working in higher education.
Project management credentials.
Proven ability to conduct research and analysis on various topics and produce reliable metrics and data.
Strong sense of collaboration, diplomacy, and discretion as well as excellent customer service skills and the ability to work with various constituents across a complex organization.
Strong interpersonal skills with ability to foster partnership and collaboration.
Strong written and verbal communication skills as well as careful attention to detail and logistics are essential.
Proven ability to think critically and solve problems.
High degree of flexibility, adaptability, and general ability to respond to emerging opportunities and barriers in a constantly changing environment.
Excellent organizational skills to manage multiple projects, proactively formulate project milestones, and meet tight deadlines.
Self-starter with a demonstrated track record of working independently with little direction, and an aptitude for problem-solving.
Willingness to take initiative, learn new skills, and take on new responsibilities when needed.
Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
Strong computer skills including word processing, database management and spreadsheet skills.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations when needed.
Use standard office equipment.
Cover Letter (Required)
References Contact Information (3) (required)
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