University Advancement is a comprehensive development and alumni engagement enterprise with a staff complement of approximately 200 full time employees. Units within UA include development/fundraising, alumni engagement, campaign management, special events, stewardship and donor relations, gift processing, research and prospect management, gift planning, corporate and foundation relations, and information systems and management. UA’s mission is to build strong relationships with Tufts University’s constituents, match donor interests with the University’s needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research and scholarship.

The Division is strongly committed to serving the academic agenda of the University and creating a culture of philanthropy in the extended Tufts community. Integrity, collegiality, diversity, accountability, mutual trust and respect for the individual, as well as the intentions of our donors, are the values that guide the work of the division. UA’s current work is building off the momentum of the recently completed 10-year Brighter World comprehensive campaign, which raised more than $1.5 billion. Under the leadership of a dynamic new University President, UA is embarking on an ambitious series of events in support of the president’s vision and emerging priorities.

The Office of Special Events for University Advancement works together with the individual school development officers and senior administrators to provide donor recognition and cultivation through events. The goal is to build ongoing relations with contributors and heighten their philanthropic interest in the University. The department coordinates and manages over 50 (many multi-faceted) special events per year with attendance ranging from 15 to 5,000 guests

Please include a cover letter with your application.

Reporting to the director of special events and under the supervision of the director and team members, the Special Events officer will be responsible for assisting and planning various events and projects annually, such as recognition dinners, dedications, receptions, lectures, and campus visits and other meaningful and impactful donor experiences.

Essential Functions Include:

Special Events Officer will

• Liaise with all university departments and outside partners for all logistical items related to events such as scheduling events, securing internal and external vendors.
• Create, develop and manage event invitations, including drafting text, developing and creating invitations, invitation lists, coordinate mailings, managing event registrations.
• Produce event materials, such as name-tags, seating charts, schedules and guest reports.
• Schedule and participate with Director of Special Events in briefing meetings and provide necessary support and event information packages to Senior University Administrators
• On-site Event Management including overseeing proper event set-ups, registration process, and working with the event lead to troubleshoot issues.
• Budget Management – work closely with the Director and the entire team in drafting budgets, tracking expenses, reconciling costs, processing invoices and regular reporting to division management
• Provide administrative and logistical support to the Special Events team such as scheduling and arrange meetings, travel and assist with the preparation, ordering of supplies, processing invoices, conducting necessary outreach and other tasks as assigned.
• Other tasks/duties as assigned

We are seeking a motivated, eager, detailed-oriented individual to join a talented team. They will possess great communication skills as they will act as the first point of contact to internal staff and outside guests. Creative, thoughtful, and meticulous, this individual will help craft and execute meaningful donor experiences for Tufts’ many constituencies. Go-to attitude and willingness to help in all facets of the office, we welcome an individual who is excited to grow their career and be a part of a special community that is Tufts.

Basic Requirements:

• Typically, a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
• Advanced knowledge of Microsoft Office Word, Excel, and PowerPoint.
• Strong interpersonal, organizational and effective time-management skills.
• Ability to manage numerous ongoing projects and tasks.
• Excellent attention-to-detail, flexible and ability to work under deadlines.
• Ability to communicate effectively and foster positive relationships with fellow staff members, the campus community, alumni, parents and friends of the university.

Preferred Qualifications:

• Experience working within a university or complex corporate environment
• Experience in a customer service role
• BA/BS degree and 1-2 years of related experience

About Tufts University

This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/

Show more

Show less

Connections working at Tufts University