Procurement and Contracts Analyst I - CPPW

City of Portland

Salary: $80,558.40 - $114,982.40 Annually

Job Type: Regular

Job Number: 2023-01536

Location: Pioneer Tower 888 SW 5th Ave. Portland, OR

Bureau: Bureau of Environmental Services

Closing: 11/27/2023 11:59 PM Pacific

The Position


Job Appointment: Full-Time
Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation.
Work Location: Fully remote with occasional in-person meetings. Remote work must be performed within Oregon or Washington. For more information, click here.
Benefit: Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.
Union Representation: City of Portland Professional Workers Union (CPPWU). To view labor agreements, please click here.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary:
Are you a dedicated procurement professional with a passion for service and a knack for analytical thinking and writing? The City of Portland Bureau of Environmental Services (BES) has an exciting opportunity for you as a Procurement & Contracts Analyst I. In this role, you will play a crucial part in supporting BES's business needs by administering procurement and contracting processes for a variety of agreements, including services, professional services, grant agreements, and intergovernmental agreements. As a subject matter expert in procurement and contracts, you will work closely with internal and external stakeholders, including City offices, consultants, contractors, and vendors.

What you'll get to do:

• Provide guidance to bureau staff regarding procurement and contractual agreement rules, policies, and procedures.
• Analyze, interpret, and apply relevant laws, regulations, ordinances, policies, and procedures applicable to public contracting laws, policies, and procedures.
• Draft competitive solicitations, contractual agreements, amendments, task orders, including ordinances when required.
• Collaborate with BES Program and Project Managers to obtain functional and technical requirements for finalizing contractual agreement specifications and statements of work.
• Interpret contractual agreements and advise on the most appropriate agreement terms for individual situations.
• Ensure vendors' compliance with City business requirements, distribute executed contractual documents, and enter information into BES Contract Tracking System.
• Respond to inquiries related to contractual agreements, amendments, task orders, invoices, payments, procurement processes and policies.
• Manage contract data within SAP, BES contract files and BES Contract Tracking System.
• Facilitate final payment, contract terminations and contract closeout.
• Handle contract records retention and archival in TRIM.
• Manage contract public records requests.
• Attend relevant public purchasing and contracting training to maintain knowledge and enhance performance of assigned contracting duties.

Who you are:

• Innovative: You have an aptitude for continuous improvement and can excel in change management. You've demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making.
• Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable.
• Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner.
• Detail-oriented: An organizer and planner who thrives on details and is uncompromising in consistency and accuracy.
• Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment.
• Collaborative: A professional who values partnership and develops and supports relationships to get things done.
• Data driven: Proficient in creating and using spreadsheets for data analysis and reporting, including data input and retrieval.
• Accurate: Proficient in performing high-volume, detailed data entry with accuracy.
• Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions.

About the Bureau:
At BES, we value our customers and partners; Portlanders' sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/.

Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720.

Have a question?
Contact Information:
TroyLynn Craft
Senior Recruiter
[email protected]

To Qualify
The following minimum qualifications are required for this position:

1. Ability to apply the principles and practices of public administration, including purchasing, contracting, and maintenance of public records.
2. Ability to analyze, interpret, explain, and apply relevant laws, ordinances, administrative rules, and policies.
3. Experience preparing clear, concise, and comprehensive reports, correspondence, and other documents involving administrative, organizational, and technical data.
4. Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
5. Ability to utilize a computer and various software applications, including Office 365 (Excel and Word), Adobe Acrobat Pro, enterprise business systems (SAP), and project management software (e-Builder).

The Recruitment Process
STEP 1: Apply online between November 6 - 27, 2023

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Step 2: Minimum Qualification Evaluation: Week of November 27, 2023

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of December 4, 2023

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 4: Selection (Interview): Early January 2024

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: Late January 2024

Step 6: Start Date:

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information
Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer



To apply, please visit https://www.governmentjobs.com/careers/portlandor/jobs/4261109/procurement-and-contracts-analyst-i-cppw













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