We are seeking a Special Project Manager who will be responsible for general project management in the Office of the President. They will be responsible for planning, coordination and advancement of high-priority projects from concept to implementation. This individual will prioritize and schedule activities, track deadlines, monitor progress, organize teams, and ensure the production of on-time, high quality deliverables, among other duties.
A successful candidate will not be reliant on formal authority but instead enjoy the challenge of developing relationships and credibility with individuals across Johns Hopkins, including superiors, peers, and subordinates, to support the President's vision and help Johns Hopkins accomplish its educational and research missions. These relationships will be critical, as the Special Project Manager will be expected to convene and participate in cross-divisional teams and workgroups to execute high-priority projects for the Office of the President.
Please note that this position is not eligible for visa sponsorship.
Specific Duties & Responsibilities
Provide project management and administrative support to the Office of the President.
Identify and track follow-up items and deadlines.
Take notes and prepare meeting summaries.
Organize, prioritize, and track the daily operations and developmental progress of assigned projects to ensure that project requirements and other project goals are met on time.
Maintain all files and data entry for assigned projects.
Manage version control of documents.
Ensure the completion of key deliverables on assigned projects.
Contribute to the research, writing and editing of documents, presentations and communications products for internal and external audiences, including materials developed for the President, Chief of Staff, and other senior leaders.
Lead and facilitate communication with key stakeholders on collaborative projects, meetings, deadlines, and events.
Special Knowledge, Skills, & Abilities
Must have proven aptitude with the use of Microsoft Office applications, along with specialized computer applications.
Must be able to effectively interact with colleagues at all operational levels.
Must have the ability to maintain confidentiality at all times.
Must be self-motivated and able to work independently in a highly matrixed and complex business environment.
May be needed to work flexible hours at times, based on project needs.
Must be able to perform the essential functions of the job.
Strong attention to detail, accuracy, and organizational skills.
Proven, successful project management experience.
Three years related experience with some project management experience.
Additional education may substitute for required experience and additional experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Master's Degree preferred.
Must possess strong organization skills and be able to collect large amounts of data, which are sometimes time-sensitive and decentralized in origin.
Must have strong verbal and written communication skills, along with the ability to manage multiple challenging projects.
Classified Title: Business Project Coordinator Job Posting Title (Working Title): SPECIAL PROJECT MANAGER Role/Level/Range: ATP/03/PC Starting Salary Range: Min $53,300 - Max $93,500 Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday - 8:30 am - 5:00 pm Exempt Status: Exempt Location: Homewood Campus Department name: President Office of Personnel area: University Administration
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.