Date Posted: 11/14/2023 Location: SU Programs Address: 5500 Campanile dr City: San Diego State: CA Country: United States of America Category: Aztec Student Union Description
Under the direction of the Assistant Director of A.S. Programs, the Aztec Student Union Board Programs Assistant plans and coordinates events and activities in support of Associated Students' and the Conrad Prebys Aztec Student Union's missions.
ESSENTIAL DUTIES & RESPONSIBILITIES
Assists with the planning of ASUB, Student Union and A.S. programs and events by working closely with the respective ASUB Committee Chair(s) to implement and execute events
Attends and works various ASUB, Student Union, A.S., and campus-wide events
Assists with planning and executing ASUB, Student Union, and A.S. events including Homecoming, GreenFest, Aztec Nights, Open Mic Series, Cooking with Chefs, Aztec Rocks Hunger, Rock the Vote, etc.
Conducts research as assigned by the A.S. ASUB Staff and provides training to fellow Assistants, student leaders, and volunteers as needed
Plays a critical role in helping implement new and unique events, and initiatives within the Conrad Prebys Aztec Student Union
Makes reservations for A.S. and campus facilities, and confirms set-up arrangements
Computer knowledge using Windows, Google Suite and Microsoft Suite, as well as social media, including Instagram and Facebook
Collaborates with event staff from Union Programs & Services and various departments across campus (such as Aztec Shops, Catering, Center for Student Orgs and Activities, Residential Education Office, etc.) to ensure the execution of successful events
Initiates contracts and payment for guest artist, entertainment groups, and/or vendors
Works diligently with guest artists, vendors, and sponsors in preparation and on day of events and programs
Assists with event promotion and marketing
Works closely with the A.S. Assistant Programs Coordinator in the creation of fliers, website updates, digital signage, and other promotional items
Prepares correspondence, agendas, etc. as directed by ASUB Staff
Attends weekly ASUB Board and Standing Committee Meetings
Answers telephone, emails, etc. on a daily basis and works under strict deadlines
Other duties as assigned by the A.S. ASUB Staff
Customer Service and Collaboration
Establishes and maintains working relationships with various A.S. and University departments
Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
Adheres to Associated Students' Code of Safe Practices
Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately
Must be currently enrolled at San Diego State University, taking a minimum of 6 units
Preferred candidate will be a returning student for at least one additional school year
Previous experience in general office operations preferred
Knowledge and background experience of planning and executing small and large scale events required
Previous involvement and experience working with groups of people as a team preferred
Trainings to complete within 30 days of hire:
Must complete safety training and customer service training within 30 days of hire
Anti-Harassment for Non-Supervisors
Must have competence in social skills and cultural diversity
Strong organizational skills required
Must be able to follow verbal and written directions and follow projects through to completion
Must be professional and courteous at all times
Must be able to work well with different work styles
Must be able to work efficiently and show initiative
Must be able to work independently and on multiple projects at once
Must be able to work with confidential items and understand the importance of confidentiality in project work
Must be able to exercise tact and exhibit sound professional judgment
KNOWLEDGE, SKILLS & ABILITIES
Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
Ability to handle multiple tasks simultaneously
SCHEDULE & WORKING CONDITIONS
This is a part-time (20 hours/week) position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m. Late night and weekend hours are common and work hours will be adjusted when needed. Must be available on Mondays, 1p.m. - 2 p.m. for ASUB meetings. Must be available to work a minimum of 10 hours a week during Summer.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, and working in confined space, lifting, pushing, pulling and carrying light loads.
This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time in event settings setting up event supplies, carrying heavy objects such as tables and marketing materials, and standing for long periods of time while executing these events.
Inside the Organization:
Reports to the Assistant Director of A.S. Programs
Works closely with A.S. Assistant Programs Coordinator
Works closely and collaborates with Union Programs and Services staff
Works closely with Operations staff and Government Affairs Staff
Works closely with Contracts and Risk Management Coordinator
Outside the Organization:
Works closely with Center for Student Orgs and Activities staff representative who manages the E.A.S.
Interacts with various campus department staff when collaborating on events.
EMPLOYMENT CATEGORY: Range II, Step I - Starting Rate: $16.80/hour
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.