ASUB Programs AssistantDate Posted: 11/14/2023 Location: SU Programs Address: 5500 Campanile dr City: San Diego State: CA Country: United States of America Category: Aztec Student Union Description


Under the direction of the Assistant Director of A.S. Programs, the Aztec Student Union Board Programs Assistant plans and coordinates events and activities in support of Associated Students' and the Conrad Prebys Aztec Student Union's missions.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Assists with the planning of ASUB, Student Union and A.S. programs and events by working closely with the respective ASUB Committee Chair(s) to implement and execute events
• Attends and works various ASUB, Student Union, A.S., and campus-wide events
• Assists with planning and executing ASUB, Student Union, and A.S. events including Homecoming, GreenFest, Aztec Nights, Open Mic Series, Cooking with Chefs, Aztec Rocks Hunger, Rock the Vote, etc.
• Conducts research as assigned by the A.S. ASUB Staff and provides training to fellow Assistants, student leaders, and volunteers as needed
• Plays a critical role in helping implement new and unique events, and initiatives within the Conrad Prebys Aztec Student Union
• Makes reservations for A.S. and campus facilities, and confirms set-up arrangements
• Computer knowledge using Windows, Google Suite and Microsoft Suite, as well as social media, including Instagram and Facebook
• Collaborates with event staff from Union Programs & Services and various departments across campus (such as Aztec Shops, Catering, Center for Student Orgs and Activities, Residential Education Office, etc.) to ensure the execution of successful events
• Initiates contracts and payment for guest artist, entertainment groups, and/or vendors
• Works diligently with guest artists, vendors, and sponsors in preparation and on day of events and programs
• Assists with event promotion and marketing
• Works closely with the A.S. Assistant Programs Coordinator in the creation of fliers, website updates, digital signage, and other promotional items
• Prepares correspondence, agendas, etc. as directed by ASUB Staff
• Attends weekly ASUB Board and Standing Committee Meetings
• Answers telephone, emails, etc. on a daily basis and works under strict deadlines
• Other duties as assigned by the A.S. ASUB Staff

Customer Service and Collaboration

• 
  Establishes and maintains working relationships with various A.S. and University departments
  

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Minimum Requirements


Minimum & Preferred Requirements

Education:

• Must be currently enrolled at San Diego State University, taking a minimum of 6 units
• Preferred candidate will be a returning student for at least one additional school year

Experience:

• Previous experience in general office operations preferred
• Knowledge and background experience of planning and executing small and large scale events required
• Previous involvement and experience working with groups of people as a team preferred

Trainings to complete within 30 days of hire:

• Must complete safety training and customer service training within 30 days of hire
• Gender Awareness
• Anti-Harassment for Non-Supervisors

PERFORMANCE EXPECTATIONS

• Must have competence in social skills and cultural diversity
• Strong organizational skills required
• Must be able to follow verbal and written directions and follow projects through to completion
• Must be professional and courteous at all times
• Must be able to work well with different work styles
• Must be able to work efficiently and show initiative
• Must be able to work independently and on multiple projects at once
• Must be able to work with confidential items and understand the importance of confidentiality in project work
• Must be able to exercise tact and exhibit sound professional judgment

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to handle multiple tasks simultaneously

SCHEDULE & WORKING CONDITIONS

This is a part-time (20 hours/week) position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m. Late night and weekend hours are common and work hours will be adjusted when needed. Must be available on Mondays, 1p.m. - 2 p.m. for ASUB meetings. Must be available to work a minimum of 10 hours a week during Summer.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, and working in confined space, lifting, pushing, pulling and carrying light loads.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time in event settings setting up event supplies, carrying heavy objects such as tables and marketing materials, and standing for long periods of time while executing these events.

RELATIONSHIPS:

Inside the Organization:

• Reports to the Assistant Director of A.S. Programs
• Works closely with A.S. Assistant Programs Coordinator
• Works closely and collaborates with Union Programs and Services staff
• Works closely with Operations staff and Government Affairs Staff
• Works closely with Contracts and Risk Management Coordinator

Outside the Organization:

• Works closely with Center for Student Orgs and Activities staff representative who manages the E.A.S.
• Interacts with various campus department staff when collaborating on events.

EMPLOYMENT CATEGORY: Range II, Step I - Starting Rate: $16.80/hour


To apply, visit https://cta.cadienttalent.com/index.jsp?POSTING_ID=101645809454&locale=en_US&SEQ=jobDetails&applicationName=AssociatedStudentsofSanDiegoStateUniversityPTReqExt







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