The Opportunity

Brandeis University â“ a distinguished top-tier private research university recognized for its academic excellence and leading-edge research â“ has an exciting opportunity for a talented and motivated Prospect Development Coordinator.

Brandeis is dedicated to first-rate undergraduate education while making groundbreaking scientific discoveries, advancing artistic and creative expression, and tackling some of societyâ™s most pressing economic, human rights, and health policy issues. Brandeis offers a culture of learning and mentorship essential to a 21st-century liberal arts education where close relationships with professors and research opportunities enable students at all levels to collaborate with faculty members and peers across the institution.  Established as a nonsectarian university in 1948 by members of the American Jewish community, our visionary founders shared a commitment to social justice and to making the world a better place. Our foundersâ™ pioneering spirit and intellectual pursuits continue today at Brandeis â“ from helping to solve a national public health crisis through work at its Opioid Policy Research Collaborative, to the biological discoveries that, in 2017, earned two faculty members a Nobel Prize in Physiology or Medicine.

We aspire to further such important endeavors and are looking to grow our team with individuals who share our passion and commitment. In preparation for its next ambitious campaign, the Division of Institutional Advancement (IA) seeks to strengthen the bonds with the universityâ™s many constituencies. By working together, we will secure the financial resources necessary to continue the legacy of excellence in teaching, research, and scholarship at Brandeis.

Located nine-miles west of downtown Boston, a global hub for higher education and innovation, Brandeis University is accessible via major highways (I-90 and I-95) and the MBTA Brandeis/Roberts commuter rail stop.

Position Summary:

Working with the Executive Director and members of the Prospect Development and Information Strategy team, the Prospect Development Coordinator serves as a member of the team to manage departmental operations, conduct research and contribute to pipeline development, perform data management functions, participate in prospect management activities, and to work on additional projects as needed. The Prospect Development Coordinator performs a variety of regularly scheduled as well as ad-hoc research, writing, data management, and other departmental tasks to fulfill departmental requests and to deliver and distribute relevant and timely information on constituents, donors, alums, prospects, etc. The Prospect Development Coordinator possesses strong project management, organizational, technology, database, and research skills and has the ability to evaluate and compile information, and transform acquired data into concise written narratives and reports.

Position Responsibilities:

Department Administration (30%)

• Manages research and data management vendor relationships including contracts, invoices, billing, etc. and assists with implementation of vendor tools and services.
• Organizes and participates in the content development for department functions, including meetings, retreats, trainings, presentations, interviews, etc.
• Develops, maintains, and updates the departmentâ™s content for division-wide use on the intranet â“ Inside Advancement â“ and elsewhere.
• Other duties and projects as needed and assigned.

Research and Prospect Identification (30%)

• Participates in the production of the daily newsletter disseminating information on constituents including BNC members, Friends, undergraduate alumni, graduate alumni, and prospects, on issues ranging from life events, to career changes, to philanthropic giving, etc.

• Researches, collects, and records philanthropic data on selected donors and prospects using free and fee-based resources and write concise biographical summaries on selected donors and prospects.
• Participates in and eventually manage a variety of prospecting projects, reviewing and assessing lists of individuals for criteria that indicate giving potential.

Operational and Data Management (40%)

• Coordinates database and systems updates.
• Researches contact information (address, phone, email) for segments of our donor and prospect population using free and fee-based resources.
• Researches, reviews, assesses, and records employment, news, death notices, and other changes for alumni and other Brandeis constituents.
• Provides data entry support to prospect management including assignments, disqualifications, contact reports, and proposals.
• Actively participate in the recording, updating, and monitoring of prospect research, prospect identification, prospect management, proposal, and fundraising activity information in IAâ™s fundraising system.
• Assist with the preparation of reports for research, prospecting, and prospect management purposes.
• Promote best practices in gathering, storing, and maintaining data in the prospect database.
• Collaborate with Prospect Development colleagues and others across IA to enhance and deepen portfolio and pipeline management and implementation across Brandeis.

Skills Required:

• Excellent written and oral communication skills that promote academic and business professionalism and convey information clearly and concisely.  Ability to write various types of reports, profiles, and communications is required.
• Ability and experience conducting research using online library and commercial databases such as Lexis-Nexis (academic or professional), and to extract and summarize key information in a clear and concise manner.
• Demonstrated proficiency with computer systems including advanced skills in the Microsoft Office Suite of products, Google Suite (mail, calendar, sites, news alerts, etc.), Adobe Acrobat, and Zoom.  Proven Microsoft Word and Excel skills, including experience using filters, sorting, and formatting to strategically work with and present data effectively.  Must be able to develop proficiency and become comfortable and productive with relational databases specific to Brandeis.
• Excellent organizational, time management, and project management skills, with high attention to detail and follow-up with demonstrated ability to manage multiple tasks and priorities effectively.
• Willingness to be flexible and nimble with tasks and operate with a collaborative and service-oriented approach.
• Ability to apply sound judgment, discretion, and a commitment to professional ethics and data security when dealing with highly confidential constituent, donor, and prospect information.

Education: HS diploma required. B.A./B.S. preferred.

Work Experience: 1-3 years

Commitment to Diversity, Equity, and Inclusion

Diversity, equity and inclusion aren't just important values at Brandeis today ┠they are rooted in our identity as an institution. They serve as a regular reminder for self-reflection, and a continuous call to grow.  Founded as a model of ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of every nationality, religion, and orientation.  Social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the diversity of our larger society.  Brandeis embodies the American heritage of cultural diversity, equal access to opportunity and freedom of expression.  Read more online about our

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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