Electronic Resources/Institutional Repository Librarian

Job Description--Electronic Resources

• Manages the life cycle of electronic resources, including databases, e-books, serials, etc. This includes performing annual reviews of resources, evaluating historical usage data and making cost/benefit decisions to maximize budget efficiency
  Requires understanding how to use License Manager to keep track of license requirements, renewal dates, and pertinent data about usage
• Requires understanding how to get usage data for each resource
• Requires understanding how to run and interpret COUNTERS and Sushi data for usage reports
• Requires calculating cost per download or other metric
• Coordinates with the department budget manager to ensure fiscal responsibility with the electronic resources budget. Also advocates for additional funding for needed resources
• Requires keeping track of renewal notices, invoices, and payments with spreadsheets
• Requires keeping a running total of expenses with spreadsheets
• Requires knowing which resources need to be paid from which budget accounts
• Establishes relationships with vendors, publishers, and consortia in order to address ordering, access, payment, and performance issues
• Requires knowing which resources are purchased from which vendors or consortia
• Requires understanding how each resource is purchased, invoiced, and supported
• Requires maintaining relationships with TEL, LYRASl5 and 5CELC
• Requires understanding how each resource is linked to our system and authenticated
• Requires understanding how patrons can access each resource
• Participates in training and development of workflow, policies, procedures and documentation fore-resource management processes and system
• Requires participating in conferences, discussion lists, and professional development opportunities to understand how our processes may compare to those at other schools
• Requires a systematic, not ad hoc, approach to solving problems
• Coordinates the activities needed to support user access and discovery to e-resources, including troubleshooting for patrons and staff.
• Maintains authentication protocols in conjunction with IT, specifically the proxy configuration files for electronic resources
• Requires understanding how OpenAthens works
• Requires cleaning out expired users from OpenAthens so that only current faculty, staff and students have access
• Requires understanding how IP authentication works
• Requires understanding 550
• Requires creating and maintaining relationships with IT
• Requires updating the stored download files and license keys for EndNote with IT
• Requires knowing which e-resources work with WMS Discovery and which do not
• Requires testing links and access to identify problems before patrons do
• Requires understanding why authentication may go wrong on the patron end
• Works with vendors, members of the Provost's Office and the University General Counsel for review and approval of license agreements
• All contracts between the university and vendors must go through the General Counsel's office and be signed by the Provost. The library is not authorized to sign on behalf of the university.
• Works closely with the Collection Development Librarian and other colleagues to develop and oversee assessment strategies and conduct ongoing assessment of the collection development initiatives. This includes performing Library Holdings reviews for the GAC and the UAC.
• Requires know what the library already has to support programs
• Requires knowing how to price individual eBooks or serials to compare to prices for databases to find the most economical solution for information needs
• Requires knowing how to set up these resources in the system so that patrons can access them
• Requires following up with the library director about funding allocations for new programs or courses
• Identifies, evaluates, and stays current with trends, resources, practices and standards in electronic resource management, usage statistics, data management, access and discovery to enhance library services
• Participation in conferences, discussion boards, discussion lists, and other professional development is a must because these things change rapidly
• Researches and analyzes products and offers, sets up trials of potential resources, coordinates electronic subscription changes and renewals
• Requires knowing the content of databases, i.e. title lists and coverage
• Requires knowing what other databases may also cover the same/ different content
• Requires knowing how to set up a trial database in our systems
• Requires knowing how to add, change, or remove databases from our systems (WMS, Springshare, OpenAthens, Browzine)
• Creates and maintains online Research Guides, updating subject specific guides with newly available electronic resources
• Requires updating guides with changes in resources, name changes, changes in coverage or removing resources we have cancelled
• Requires updating the Google folders for the EndNote research guide every time a new version of EndNote is released
• Participates in system updates and migrations, troubleshooting access and working with vendors to provide quality service
  Any change to the system may require additional changes to authentication methods or access methods for particular electronic resources in order to make them work. The electronic resources librarian needs to understand how access works in order to adjust appropriately
• Conducts research appointments as needed and provides reference assistance on a weekly basis
• The electronic resources librarian needs to be an expert in Academic Writer and EndNote
• Provides library instruction as requested, including individual classroom sessions and departmental and university orientations
• Requires understanding which resources are most appropriate for individual programs or research topics and how those resources work

Job Description --Institutional Repository

• Manage all submissions to the Carolyn Wilson Digital Collections (the institutional repository or IR)
• Assist Archives Department with scanning collections to put in the institutional repository
• Create metadata for submissions to make it findable
• Jointly work with Systems Librarian and Archivist to determine which new materials will be added to the IR