University of California Irvine

Executive Assistant and Project Coordinator to the Assistant Vice Chancellor, Strategic Philanthropy


Updated: Nov 14, 2023
Location: Irvine-Campus
Job Type:
Department: Planned Giving



Job Opening ID: 61688

Reports To: Assistant Vice Chancellor, Strategic Philanthropy

Working Title: Executive Assistant and Project Coordinator to the Assistant Vice Chancellor, Strategic Philanthropy

Department: Planned Giving

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007384

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F 8-5 in office

Employee Class: Career

Position Summary:

In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni, and friends. Through the combined efforts of the University Advancement & Alumni relations team, the University is able to share its amazing achievements, build lasting relationships, and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university's place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people's lives.

Under the general direction of the Assistant Vice Chancellor, Strategic Philanthropy, the Executive Assistant and Project Coordinator is responsible for providing high-level project management and administrative support to the Assistant Vice Chancellor, Strategic Philanthropy on a wide range of issues, projects, programs, and other matters for Central Advancement programs, which includes, Planned Giving, Engagement Programs, Principal Gifts, Chancellor's initiatives, and Scholarships. The incumbent will perform coordination of complex, confidential, and sensitive issues of a broad scope related to fundraising programs campus-wide and will inform the Assistant Vice Chancellor of the emerging issues and events that affect University Advancement and provide analysis and recommendations on a portfolio of strategic issues. This position will serve in a liaison role, responding with tact and diplomacy for the Assistant Vice Chancellor through verbal and/or written communications. The incumbent independently gathers data from a variety of sources, evaluates, and analyzes data, prepares detailed information and recommendations for various projects, presentations, meetings, and conferences. This position will manage a complex appointment calendar and telephone calls for the Assistant Vice Chancellor and will provide high-level project management and administrative support on a wide range of issues, projects, programs, and other matters.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$61,100.00 - $73,000.00 (Annual Salary) Expected Pay Range within the Full Salary Range $61,094.88 - $107,093.52 (Annual Salary)

Required:

A minimum of three years of demonstrated experience providing support to an executive or multiple executives. Some Advancement experience preferred.

Bachelor's degree in related area and / or equivalent experience / training.

Thorough knowledge of common organization-specific and other computer application programs. Solid analytical / problem-solving skills. Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change. Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. Strong service orientation. Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students, and external constituencies, both verbally and in writing. Ability to multi-task with demanding timeframes. Ability to use high-level discretion and maintain a high level of confidentiality and to handle sensitive, confidential information and requests generated by high-level business executives, major donors, or campus administrators. Solid skills in problem identification. Skilled in proofreading, editing and independently drafting correspondence. Demonstrated writing ability Demonstrated ability to analyze data, interpret relationships, and determine appropriateness in order to recommend decisions in its use. Ability to work independently and as part of a team to achieve the department's goals. Demonstrated skill in arranging scheduling and calendaring.

Preferred:

Familiarity with the organization's processes, protocols and procedures. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Advising and counseling skills. Knowledge of Salesforce and working knowledge of the dynamics of fundraising and the concepts of development for academic institutions.

Special Conditions Required:

May be required to drive on occasion in order to perform the routine or essential job responsibilities for the position May be required to work nights and weekends occasionally in support of events

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Job Opening ID: 61688Reports To: Assistant Vice Chancellor, Strategic PhilanthropyWorking Title: Executive Assistant and Project Coordinator to the Assistant Vice Chancellor, Strategic PhilanthropyDepartment: Planned GivingBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007384Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: M-F 8-5 in officeEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4790799&targetURL=

Job Opening ID: 61688Reports To: Assistant Vice Chancellor, Strategic PhilanthropyWorking Title: Executive Assistant and Project Coordinator to the Assistant Vice Chancellor, Strategic PhilanthropyDepartment: Planned GivingBargaining Unit: 99FLSA: ExemptPayroll Job Code: 007384Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: M-F 8-5 in officeEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].


To apply, visit https://careersucirvine.ttcportals.com/jobs/13597102-executive-assistant-and-project-coordinator-to-the-assistant-vice-chancellor-strategic-philanthropy





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