Reporting to the Director, Strategic Initiatives, Senior Project Managers lead highly visible, large, and complex projects through the full project lifecycle, overseeing the delivery of multiple large and/or complex projects, usually within Finance and Administration.
The Senior Project Manager is responsible for coordinating activities of project teams and stakeholders, identifying appropriate resources needed, and developing schedules to ensure timely project completion. The Senior Project Manager is responsible for assisting in assembling project teams, identifying key stakeholders, leading stakeholder management, producing project artifacts, capturing and managing project risks, action items, issues, and key decisions throughout the project lifecycle, providing status reports, and assisting in developing the strategy and roadmap for the project. Functionally responsive to client needs, the Senior Project Manager collaborates effectively with clients to successfully deliver projects. Success in this role requires the incumbent to promote initiative transparency, guide stakeholder engagement, collaborate effectively, and partner with the client to ensure successful project delivery.
Manages high-priority, large project(s) or multiple projects simultaneously from start to finish, impacting the institution at-large or multiple institutions.
25% Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues
5% Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service
20% Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met
20% Prepares regular reports to communicate the status of the project within and beyond the project team
25% Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones
5% Provides project management mentorship and knowledge sharing
Models effective project leadership behaviors and attitude
Effectively champions the goals of the Office of Strategic Consulting
Effectively influences without authority
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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
REQUIRED: 1. Five (5) years of experience in formal project management frameworks demonstrating: a. Knowledge of project management tools, processes, techniques, and best practices, b. Ability to apply project management frameworks to meet project requirements, c. Effective behaviors and interpersonal skills to successfully implement multiple, related projects. d. Strong planning, organization, and analytical skills. 2. Experience directly managing mid-size and/or multiple smaller, complex projects. 3. Strong problem solving and creative skills, along with the ability to exercise sound judgment in decision-making. 4. Experience leading cross-functional teams, building highly collaborative and effective working relationships with a variety of stakeholders, and resolving issues. 5. Excellent oral and written communication skills, including the ability to communicate sensitive information effectively. 6. Demonstrated experience working effectively with senior leaders and ability to act as a partner and trusted advisor.
PREFERRED: 1. Seven (7) or more years of formal project management experience and a strong track record on large-scale implementations within complex environments. 2. Project Management Professional (PMP) certification strongly preferred 3. Demonstrated ability to successfully lead organizational change. 4. Previous experience with formalized stage & gate processes. 5. Experience working in non-profit, government, health care, higher-education, or other complex management/governance environment. 6. Demonstrated success influencing without authority.
Preferred PMP - Project Management Professional Certification If a candidate has not yet attained the PMP, but meets all criteria to do so by the Project Management Institute, the candidate will be required to obtain certification within 6 months of their start date.
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Terminal, 24 month appointment. This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding
Minimum $95,000 ANNUAL (12 months) Depending on Qualifications This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see: https://www.wisconsin edu/ohrwd/benefits/download/quickguidefasl.pdf
This Project Manager position is associated with the implementation of the Workday enterprise resource planning (ERP) system at UW-Madison. Funding supporting this position is expected to end in December 2025.
The successful candidate will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
How to Apply:
Please click the 'Apply Now' button. Once you've created a UW Jobs profile, you will be asked to upload a cover letter and resume highlighting your experience and skills as they relate to the listed qualifications for this position.
The deadline for consideration assuring full consideration is November 30, 2023, however, this position will remain open and applications may be considered until this position is filled.
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The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.