The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Reporting to the Director, Construction Sourcing, the Associate Director is responsible for the sourcing of goods and services as well as working as a liaison to the Facilities Department in order to meet the University's construction needs.
Responsibilities include but are not limited to:
Identifies sourcing opportunities for conversion from non-standard agreements to either Master Contracts or University-wide Purchasing Agreements (UwPA???s) based on analysis of university spending data;
Acts as a liaison with other departments on purchasing matters related to Construction and Facilities commodities, services, and trades.
Supports university leadership in achieving goals for product cost and availability, services, and MWBE-L utilization.
Coordinates with Schools and Departments to effectively promote and manage University-wide Agreements;
Participates in the development and implementation and promotion of the use of university agreement templates;
Negotiates agreements (i.e., terms, scope, service level agreements, etc.);
Assists and advises University departments in obtaining the best total value considering quality, service and cost on a timely basis;
Develops effective working relationships with suppliers in order to negotiate the best possible value, ensure the quality of services (and some goods) purchased, and fully meet the needs of end-users;
Identifies key supplier partnerships and creates alternate sourcing methods seeks out and identifies new suppliers/sources as necessary;
Acts as the primary negotiator and the primary University Facilities contact for all indirect purchases on contracts;
Effectively communicates with satellite Facilities departments, other internal stakeholders, Risk Management, and the University???s legal department to develop and finalize contracts for university-wide Task Orders, Service, Term Consultant, and Pricing Agreements;
Enforces SLAs and KPIs in University contracts;
Ensures on-time delivery of products/services from suppliers;
Monitors supplier performance and troubleshoots performance issues related to assigned trades and categories.
Enforces university purchasing policies and audits university transactions on an as-needed basis;
Collects all documentation to ensure both compliance and completeness of University Purchase Order requirements in preparation for review by Procurement management; Tracks status of all agreements in the process;
In conjunction with the customer, ensures that the Scope of Work and contract Terms & Conditions are complete and accurate;
Interacts with the offices of Facilities, Risk Management, and the Office of the General Counsel;
Ensures full compliance of all related transactions with university purchasing policies as well as federal and other applicable regulations;
Facilitates, reviews, and tracks customer and/or supplier requests for waivers relative to university-accepted standard terms and conditions;
Reviews and manages consultant/contract queue relative to outstanding customer requests and escalates as required;
Reviews and manages expected and/or agreed deadlines and prioritizes accordingly; Develops, negotiates, awards and administers contracts, purchase orders, and change orders that take maximum advantage of the University???s spending leverage;
Processes Purchase Requisitions/Change Orders/Contracts of up to $50,000 utilizing Purchasing systems and converts to appropriate Purchase Order.
Training, Communications, and Education:
Assists the Director, Construction Sourcing in the ongoing development and refinement of related materials supporting the contracting process (i.e., user guides, on-site training, forms, etc.);
Conducts education, communication, and training activities to promote increased competency within the University community;
Represents the Purchasing Department at customer and supplier meetings;
Provides assistance in the ongoing development and refinement of Purchasing website relative to contracting initiatives;
Provides ongoing participation in the development of training and web-based documentation relative to contracts and consulting-type agreements.
Performs other related duties and special projects, as assigned.
Bachelor's degree plus a minimum of five years of related purchasing experience in a contract management-related area, including experience with automated purchasing systems.
Knowledge of the Design and Construction process; construction terminology, estimating, scheduling, bidding, and contracting, labor and material analysis, trade and union functions;
Prior design and construction project management work experience;
Experience with the development of agreements including familiarity with AIA and construction-related contracts and documents is strongly preferred;
Familiarity with unions, labor rates, and general construction knowledge;
Ability to understand architectural and engineering drawings preferred.
Must have a general understanding of the laws, rules, and regulations related to UCC;
Ability to review and understand policies and processes in order to facilitate improvements and standardization of material and services;
Ability to analyze data to identify strategic sourcing opportunities;
Proficiency in Microsoft Office (Access, Word, Excel, PowerPoint) along with a demonstrated ability to prepare reports, summaries, and analyses and present findings and recommendations;
Demonstrated ability to collect and analyze data and evaluate information;
Detail-oriented with strong organizational and problem-solving skills, and have the ability to prioritize and manage multiple projects simultaneously;
Able to effectively manage high transaction volumes on an ongoing basis and multiple projects;
A self-starter and capable of operating with minimal supervision;
Excellent interpersonal, oral, and written communication skills, including active listening skills;
Must be able to negotiate issues and resolve problems;
Ability to work closely and effectively with a diverse group of university administrators, characterized by strong consensus-building and relationship-building skills;
In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, and be flexible in nature with sound judgment;
Must have a passion for excellent customer service and commitment to exceptional quality.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.