Scheduled Hours

37.5

Position Summary

The Chief of Staff (CoS) and SAD manages administrative and executive support functions for the Dean of Olin Business School and is responsible for establishing and executing a strategic human capital vision that complements the financial and operational plans for the school.

This role is key to ensuring the staff in the Deanâ™s Office runs smoothly in a manner that time, information and decisions are most effective. The CoS ensures a high level of innovation, transparency, collaboration and accountability. They work closely with the Dean and Executive Assistant to effectively manage the Deanâ™s calendar and provides preparation for meetings, events and engagements with key goals in mind. In addition, provides strategic counsel to the Dean; assist with establishing school-level priorities and policies; create and maintain relationships and build trust and confidence of the faculty and staff to be aware of emerging issues and opportunities; handle matters of importance on behalf of the Dean; and serve as the Deanâ™s ambassador internally and externally.

And the CoS/SAD partners with academic and administrative leadership, providing advice about people issues, organizational structure, change management, performance management and faculty and staff specific issues. Working collaboratively with faculty and staff, this position is charged with effective compliance with HR policies, support to accreditation and rankings, management of payroll professionals who are charged with providing responsive, and effective customer service at the highest levels.

Job Description

Primary Duties & Responsibilities

Senior Associate Dean of People and Culture

• Develops and executes human resources strategies and plans.
• Sets a tone of leadership that is people-oriented, collaborative in nature and builds a management culture based on teamwork, open communication, innovation, mentoring and accountability.
• Providing strategic guidance, advice, and support to Olin leadership including recommendations regarding critical matters pertaining to human capital and impact on culture; consultation with senior administrators to troubleshoot and resolve issues and problems; consultation with departmental leadership on complex challenges
• Creates partnerships and proactive communications with HR professionals across the University to ensure consistency, effective service levels, and leveraging of subject matter experts for seeking integrated solutions.
• Leads projects including employee engagement initiatives, improving HR operations to provide higher levels of customer service, job framework redesign, and improving recruiting and hiring systems and processes.
• For learning and development, effectively manages performance and development of staff to maximize efficiency through training and timely coaching.  Sets a tone of leadership that is people-oriented, collaborative in nature and builds a management culture based on teamwork, open communication, innovation, mentoring and accountability.
• Develops strong working relationships with and engage Department Chairs, Directors, Managers, and employees within the schoolâ™s departments, gaining an in-depth understanding of the organizational needs, business strategy, challenges and goals for functional areas to provide analysis, consultation, and deliver the best HR practices, including but not limited to recruitment, onboarding, training and professional development, records management, employee relations and retention, compensation, position management, succession planning, performance management, employee recognition, organizational design and organization compliance.
• Oversight on the development of relevant policies, procedures, methods and guidelines and comprehensive reporting to senior leadership related to a variety of human resource-related data.
• Provides leadership in managing communications with faculty and staff related to policies, procedures, initiatives, appointments and compensation changes.  Ensures consistency and accuracy of information delivered to all employees. 
• Oversees the preparation and processing of payroll for all faculty, staff and students, ensuring timely and accurate compensation, to include all applicable additional payments, including summer research and grant support. 
• Directs department staff to implement policies and procedures consistently and efficiently, with a particular focus on the use of improved technology, including the new ERP platform of WorkDay HCM.  Ensures compliance with all applicable federal, state, and local laws. 

Chief of Staff

• Works closely with Dean to manage executive workload and ensure that appropriate and timely responses are provided from the Deanâ™s Office to a wide variety of academic and administrative issues.
• Prepares Dean for internal/external meetings. Researches issues, organizations or individuals prior to meetings in order to brief and share key information.
• Manages all agenda, minutes and follow up for Deanâ™s leadership teams including cabinet, senior leadership team (SLT) and executive committee.
• Communicates and follows up on tasks assigned by the Dean to others at the business school to ensure completion or resolution of issues.
• Collaborates with the Dean to develop agendas, talking points, presentations, video scripts, etc.
• Reviews and handles incoming and outgoing electronic (email) and phone communications on behalf of the Dean to determine significance and plan follow up, in coordination with the Executive Assistant. Formulates solutions and written responses for email or other correspondence.
• Prioritizes multiple issues simultaneously and decides which will require direct executive review and response.
• Responsible for overall management of the Deanâ™s calendar and travel needs, requiring interaction with internal and external executives and assistants, to coordinate a variety of meetings and events.
• Assists with coordination of response when significant issues or challenges arise affecting the business school or its members (i.e., catastrophic events such as on-campus fatalities, natural disasters or other emergencies).
• Works closely with Public Affairs to review and confirm internal and external public announcements requiring executive input or approval.
• Responsible for day to day administrative functions in the Deanâ™s Office: approves office expenses and equipment purchases; reviews current office processes and adopts new technology to improve operations.
• Manages the annual Deanâ™s Office budget.
• Coordinates and/or oversees various projects and events.

Preferred Qualifications

• Previous senior leadership experience in a higher education setting.
• Proven excellent written and oral communication skills.
• Attention to detail.
• Manage multiple priorities under pressure while remaining flexible, resourceful and efficient.
• Ability to use PowerPoint, Word and Outlook.
• Proven ability to use enterprise-wide HR platform.
• Strong project management and organizational skills.
• Excellent interpersonal skills and ability to interact effectively with senior level officials.
• Ability to identify and set priorities.
• Excellent judgment.
• Critical to success is the ability to maintain confidentiality.
• Ability to build trusted, authentic relationships.

Required Qualifications

• Masterâ™s Degree in Human Resources, Business Administration or equivalent and seven to ten years of related and progressive experience and/or a combination of relevant education and experience.
• In-depth knowledge of HR functional disciplines, e.g., employee relations, staffing, compensation / benefits. The ideal candidate will have a strong generalist background as well as skills necessary to be a consultant to different departments.
• Previous experience supporting senior leaders in a strategic manner. Management of office staff and operations.
• Knowledge of current principles and practices of human resources management including: employee recruitment and hiring; personnel policies; conflict management; employment law; compensation systems; supervision and staff development; conflict resolution; budget and fiscal management principles; strategic planning processes; and staff development and professional development programs

Grade

G00

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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